Part-Time Executive & Personal Assistant (Remote, 5–7 hrs/week)
Posted 2026-05-06Below is a clean, high-quality Upwork job description you can paste directly. It’s designed to attract strong executive assistants, filter out mass applicants, and work well for 5–7 hours/week.
I wrote it in a tone that tends to attract organized, thoughtful candidates rather than task bots.
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Part-Time Executive & Personal Assistant (Remote, 5–7 hrs/week)
I’m looking for a thoughtful, highly organized remote assistant to support me about 5–7 hours per week.
This role includes both professional and personal administrative support. I work on several projects at once and am looking for someone who enjoys bringing order to complexity, organizing information, researching topics, and helping keep things moving forward.
This is a long-term role if it’s a good fit.
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What the role involves
The work will vary week to week but may include things like:
- Calendar coordination and scheduling
- Travel research and occasional booking
- Light research and summarizing information
- Organizing documents or notes
- Formatting documents or slides
- Helping track tasks or follow-ups
- Scheduling meetings or coordinating logistics
- Organizing information across projects
- Occasional personal administrative support (appointments, orders, etc.)
Some weeks may involve more coordination and organization, while others may involve research or small administrative tasks.
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Tools we may use
You don’t need to know every tool already, but you should be comfortable learning new systems quickly.
Common tools may include:
- Google Docs / Sheets
- Slack or messaging tools
- Shared task lists
- Calendar systems
- Basic document formatting
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What I’m looking for
The most important qualities for this role are organization, reliability, and good judgment.
Ideal candidates are:
- Extremely organized and detail-oriented
- Strong written English communicators
- Comfortable summarizing information clearly
- Reliable and responsive
- Able to work independently without constant supervision
- Good at prioritizing and managing small tasks
- Thoughtful and proactive
Experience supporting executives, consultants, founders, or small teams is a plus.
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Hours
Approximately 5–7 hours per week.
Scheduling is flexible, but it is helpful if there is some overlap with U.S. Pacific Time during weekdays.
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Location
Remote. Candidates located in Latin America or other time zones with some overlap with Pacific Time are encouraged to apply.
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How to apply
Please answer the short questions below so I can better understand how you work.
Also, start your response with the word “orchid” so I know you read the full posting.
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Application questions
1. Organization experience
Describe a time when you helped someone organize information, logistics, or a complex situation.
What did you do and what was the outcome?
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2. Research approach
If I asked you to research three good hotels near downtown Charleston, South Carolina for a work trip, how would you approach that task?
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3. Helping someone get organized
Imagine I send you this message:
“I’m feeling overwhelmed today. Can you help me get organized for tomorrow?”
What steps would you take to help?
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4. Tools
What tools do you commonly use to stay organized when managing tasks or projects?
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Optional next step
Shortlisted candidates may be asked to complete a small paid test task (30–60 minutes) so we can see how we work together.
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Thank you, and I look forward to learning more about you.