Part-Time Administrative Assistant for AI Consulting Firm – New York (Remote OK)

About GenerativeX

GenerativeX, Inc. is an AI consulting and implementation company based in New York. We help businesses leverage generative AI to transform their operations.

Job Overview

We are looking for a part-time Administrative Assistant to support our New York office. This role is essential to ensuring the smooth and efficient day-to-day operations of our office.

Key Responsibilities

Manage daily office operations, including phone calls, emails, and visitor coordination

Schedule meetings, appointments, and conference calls; prepare meeting rooms and materials

Prepare, format, and organize documents, reports, and presentations

Maintain filing systems (digital and physical) and ensure records are accurate and up to date

Assist with invoicing, expense tracking, and basic bookkeeping tasks as needed

Coordinate travel arrangements and expense reports

Order office supplies and liaise with vendors and service providers

Support internal projects and assist consultants with administrative requests

Ensure confidentiality and professionalism when handling sensitive information

Requirements

Previous experience in an administrative, office support, or clerical role

Proficiency in Microsoft Office (Word, Excel, PowerPoint) and common office software

Strong organizational and time-management skills

Excellent written and verbal communication skills

High attention to detail and accuracy

Professional demeanor and ability to handle confidential information

Nice to Have

Experience in a consulting, professional services, or corporate office setting

Familiarity with accounting, invoicing, or expense management systems

Associate's or bachelor's degree in business administration or related field

Details

Location: New York Office (remote-friendly)

Hours: 20–25 hours/week

Rate: $30–$40/hr