Order Clerk II - Applicant Pool

Description

Education, Experience, & Skills

• High school diploma or GED required.
• Associate degree in business, procurement, accounting, or related field preferred.
• Working knowledge of administrative support and procurement documentation processes.
• Ability to review purchase requests for completeness, accuracy, and required supporting information.
• Experience conducting market research and comparing vendors, pricing, and product availability.
• Familiarity with mandatory Government sources such as GSA Advantage and AbilityOne.
• Ability to prepare, submit, and track procurement actions.
• Strong attention to detail with the ability to maintain accurate files, logs, and procurement records.
• Knowledge of vendor compliance checks, including tax-exempt status and Section 889 requirements.
• Strong written and verbal communication skills for coordinating with Government staff and vendors.
• Proficiency in Microsoft Office and ability to manage multiple tasks while meeting deadlines.

Personal Behaviors:

• Embrace and embody the mission, vision, and values of VisionCorps
• Conduct self in a manner that upholds the standards of VisionCorps
• Actively participate in continuous training and skill development
• Behave Ethically: Understand ethical behavior and business practices and ensure that own behavior and the behavior of others is consistent with these standards and aligns with the values of the organization.
• Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
• Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness.
• Lead: Positively influence others to achieve results that are in the best interest of the organization.
• Organize: Set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities.

Key Duties and Responsibilities:

• Receive and process supply, material, and service requests.
• Review purchase requests for completeness and accuracy.
• Conduct market research and identify compliant sources.
• Prioritize mandatory sources such as GSA Advantage and AbilityOne.
• Verify item availability, pricing, and acceptable substitutes.
• Confirm vendor tax-exempt and Section 889 compliance.
• Prepare Purchase Request and Commitment (PR&C) packages in CEFMS for approval.
• Submit procurement documents and track approval status.
• Provide finalized documentation to the Government cardholder.
• Maintain order files, logs, and supporting records.
• Follow up on delayed actions and provide status updates.
• Verify invoices and shipping documents against original requests.
• Support timely, accurate, and compliant purchase card actions.
• Prepare weekly, monthly, and ad hoc activity reports.
• Comply with USACE procedures, GPC rules, and security requirements.
• Other duties as assigned.

Physical Demands:

• Ability to work a minimum of full-time hours (40 hours per week).
• Occasionally required to stand; walk; use hands to touch, handle and/or operate
• objects, tools, or controls; reach with hands and arms.
• The ability to sit for extended periods of time is required.
• Occasionally lift and/or move objects up to 30 pounds.
• Must be able to travel independently and safely

Work Environment

• Travel up to 10% of the time, which may also include public facing forums and company-sponsored events.

Other Special Working Conditions:

• Employees that become disabled as defined under the Americans with Disabilities Act must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.

Summary

Company Paid Benefits (For Full-Time employees only):

• Short-Term Disability Insurance – Added protection for life’s unexpected events.
• Basic Life/AD&D – Employer-paid coverage for peace of mind.
• Employee Assistance Program (EAP) – Confidential counseling and support resources.

• Paid Time Off (PTO) – Generous vacation.

• Paid Holidays – Enjoy time off for recognized holidays.

• Wellness Programs – Initiatives and resources to support your health and well-being.

Benefit Options Requiring Employee Contributions (For Full-Time employees only):

• Medical, Dental, and Vision Insurance – Comprehensive coverage to keep you and your family healthy.

• 403 (b) Retirement Plan with Employer Match – Helping you plan and save for the future.

• Long-Term Disability Insurance – Added protection for life’s unexpected events.

• Mission-Driven Culture – Be part of a team dedicated to empowering individuals with vision loss.