Operations Assistant / Project Coordinator

We are looking for a reliable, organized, and detail-oriented Operations Assistant / Project Coordinator to support the day-to-day operations of a growing marketing and business support company.

This role is ideal for someone who enjoys structure, communication, follow-through, and helping projects move from start to finish. You will support internal operations, client communication, project coordination, onboarding, offboarding, scheduling, admin tasks, and basic bookkeeping organization. Role hours are currently 9-1 MST with the opportunity to grow.

The goal of this role is to help keep the backend of the company running smoothly so leadership can focus on strategy, consulting, client growth, and business development. YOUR cover letter and resume should not be created with AI, we will know. We need someone who loves to use AI as a tool not to fully think on their behalf, if you acknowl. this than you will add the word lineup to the beginning of your coverletter. this was intentionally written like this to see if you are reading this and pay attnetion.

Responsibilities

Support client onboarding and offboarding

Schedule meetings, follow-ups, and internal check-ins

Help organize and manage client projects

Track deadlines, tasks, and project progress

Follow up with team members and clients as needed

Organize files, folders, documents, and client information

Assist with email management and basic client communication

Update project management systems and tracking sheets

Track invoices, payments, receipts, and basic bookkeeping items

Help prepare reports, meeting notes, and client updates

Create and maintain simple SOPs and internal processes

Assist with general admin and operations tasks as needed

As the company grows, this role may also help coordinate with contractors, bookkeepers, designers, marketers, or other support team members.

The Right Fit

We are looking for someone who is:

Organized and dependable

Detail-oriented

Comfortable working remotely

Good with communication and follow-up

Able to manage tasks without constant reminders

Willing to ask questions when something is unclear

Comfortable using online tools and systems

Able to handle confidential client and company information

Calm, professional, and solutions-focused

Experience With These Tools Is a Plus

Google Workspace

Gmail

Google Drive

Google Sheets

Canva

ClickUp, Asana, Trello, Monday, or similar project management tools

QuickBooks, Wave, or basic bookkeeping systems

CRM or client management platforms

Email marketing platforms

Requirements

Previous admin, assistant, project coordination, customer service, or operations experience preferred

Must be comfortable working remotely

Must have strong written communication skills

Must be reliable with deadlines and follow-through

Must be comfortable using time tracking and project management tools

Must be willing to learn new systems and processes

Schedule

Part-time remote position to start

Estimated hours: 5 to 20 hours per week

Potential to grow as the company grows

Pay

Depending on experience and skill level

To Apply

Please send:

Your resume or a short summary of your experience

Your availability

Your hourly rate

Tools or platforms you have experience with

A short note on why this role interests you