Leo Facilities Maintenance - Payroll Specialist

Summary

The Payroll Specialist supports the Payroll Manager in the accurate and timely processing of employee payroll. This role is responsible for handling day-to-day payroll operations, ensuring compliance with applicable laws, and maintaining accurate payroll records. The ideal candidate is detail-oriented, highly organized, and able to work collaboratively within a team environment.

Reporting Structure

• Reports directly to the Payroll Manager 
• Works closely with HR, Finance, and other internal departments 

Key Responsibilities

• Process payroll for employees on a regular schedule (weekly and biweekly) under the direction of the Payroll Manager 
• Review and verify payroll data, including timekeeping, wages, bonuses, and deductions 
• Maintain and update employee payroll records and ensure data accuracy 
• Assist the Payroll Manager with payroll audits, reconciliations, and reporting 
• Address and resolve payroll discrepancies and employee inquiries in a timely manner 
• Support payroll tax filings and ensure compliance with federal, state, and local regulations 
• Prepare payroll-related reports for internal stakeholders 
• Assist with year-end processes, including W-2 and 1099 preparation 
• Stay current on payroll laws, regulations, and best practices 

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or      related field (preferred) 
• 2+ years of payroll processing experience 
• Experience working in a team or supporting a payroll function under supervision 
• Knowledge of payroll systems (e.g., ADP, Paychex, Workday, or similar) 
• Strong understanding of payroll processes and compliance requirements 
• Proficiency in Microsoft Excel 
• Excellent attention to detail and organizational skills 
• Strong communication and problem-solving abilities 
• Ability to handle confidential information with discretion