Legal Assistant

Glenn R. Matecun, PC is a client-centered estate planning and probate law firm committed to delivering thoughtful legal support. They are seeking a detail-oriented Probate Legal Assistant to take ownership of probate matters, maintain strong client relationships, and contribute to a professional team.

Responsibilities

• Open probate estates and trust administrations; file probate pleadings, inventories, and accountings, and assist with closing estates
• Maintain consistent communication with clients via phone and email
• Prepare case materials and support two attorneys with primarily non-contested probate matters and trust administrations
• Attend occasional in-person client meetings
• Handle occasional court visits to file wills and related probate pleadings
• Track billable time for both flat fee and hourly matters using firm software
• Assist in refining and improving the firm’s probate and trust administration workflows, helping to create efficient, consistent systems
• Occasional assistance with marketing and coordination of local estate planning and elder law workshops

Skills

• 1+ years of experience as a Legal Assistant or Paralegal
• Strong attention to detail and organizational skills
• Excellent client communication skills with a compassionate, empathetic approach
• Experience with Excel and/or Google Sheets
• Systems-oriented and comfortable learning new technology
• Ability to work independently, take initiative, and follow through on tasks
• Strong customer service background
• Experience with DecisionVault/intake systems and/or Lawcus
• Familiarity with billing or practice management software
• Medicaid experience

Benefits

• 10 days PTO + firm-observed holidays + flexibility during the last week of the year
• A health insurance monthly stipend
• 401(k) with 3.5% employer match
• Half-day Fridays (8 am – 12 pm)
• Occasional remote flexibility
• Significant bonus opportunities
• Professional development budget for certifications and training

Company Overview