Intellectual Property Legal Assistant

Foley & Lardner LLP is a great place to work that values unique perspectives and professional development. They are seeking a dedicated Legal Assistant for their Intellectual Property department to provide confidential support, manage administrative tasks, and assist with client communication and document production.

Responsibilities

• Provide executive level administrative assistance through the performance of complex administrative duties, research tasks, meeting planning and coordination, client communication, and scheduling, etc
• Manage inbox/emails by acknowledging, distributing and saving to an electronic document repository
• Draft and complete documents/paperwork supporting patent prosecution with accuracy and promptly completing necessary forms & other administrative tasks
• Respond appropriately to emails, telephone calls, letters and/or visitors; use resources to resolve and answer routine questions
• Schedule appointments and make arrangements for conferences and travel; maintain attorney's calendar and contacts
• Correspond with clients, attorneys and business professionals to confirm instructions and deadlines
• Create, organize and maintain client files; follow up on pending matters
• Maintain physical and electronic client, research and administrative files utilizing NetDocs
• Submit conflicts check(s) and new client matter information through Intapp; prepare engagement letters and assist with client billing as required
• Set up meetings as requested, ensuring all required materials are organized in advance and greet clients/guests as necessary
• Interact professionally and promptly with clients and internal parties by reporting filing information and responding to questions appropriately
• Provide document production services, including styling and formatting of documents; proofreading and checking for appropriate formatting, spelling and grammatical errors

Skills

• High School Diploma or GED required
• Work experience in an administrative setting required
• Must have outstanding organizational, interpersonal and administrative skills and the ability to juggle multiple activities while working under pressure
• Proficient in the use of Microsoft Word, Outlook, PowerPoint and Excel
• Associate's Degree or Bachelor's Degree preferred

Company Overview

Company H1B Sponsorship