Facilities Project Coordinator

Allina Health is a not-for-profit health system that cares for individuals, families and communities throughout Minnesota and western Wisconsin. They are seeking a Facilities Project Coordinator to provide support to regional strategic partners and project managers during project completion, including coordination of purchase orders, documentation support, and communication with stakeholders.

Responsibilities

• Provides project management support
• Assists to draft applicable Requests for Proposal, contracts and other applicable documents and submit for approval
• Provides reports (e.g., Financials, Risk Management, etc.)
• Schedules meetings
• Provides documentation support
• Crafts and distributes communications to key stakeholders and partners
• Assists with closeout activities
• Issues purchase orders(PO)
• Processes PO requests
• Initiates Purchasing Agent Authorizations as needed
• Corresponds with vendors and contractors
• Documents activities in project management software
• Processes Invoices
• Organizes and reviews incoming invoices and applications for payment, ensuring that the correct project/PO is being charged and amounts are appropriate
• Submits invoices to Project Manager for approval
• Submits approved invoices to Accounts Payable
• Works collaboratively with Project Manager, Accounts Payable and contractor/vendor to resolve payment and invoicing issues
• Departmental operations, standardization and system support
• Participates in developing and implementing standard contracts, policies, procedures and practices
• Participates in system-wide initiatives
• Maintains professional relationships with internal and external project delivery partners
• Other duties as assigned

Skills

• Must be 18 years of age with education and/or experience needed to meet required functional competencies as listed on the job description
• Valid Driver's License required upon hire - MN and WI residents must obtain a valid driver's license in their state of residence within 60 days of employment
• High school diploma or GED
• Associate's or Vocational degree in Construction Management
• Bachelor's degree in Construction Management
• 0 to 2 years of construction project management or related experience

Benefits

• Medical/Dental
• PTO/Time Away
• Retirement Savings Plans
• Life Insurance
• Short-term/Long-term Disability
• Voluntary Benefits (vision, legal, critical illness)
• Tuition Reimbursement or Continuing Medical Education as applicable
• Student Loan Support Benefits to navigate the Federal Public Service Loan Forgiveness Program
• Allina Health is a 501(c)(3) eligible employer

Company Overview

Company H1B Sponsorship