**Experienced Virtual Executive Administrative Assistant/ Data Entry – Contract to Hire Opportunity at arenaflex**

At arenaflex, we are a dynamic and innovative organization that values the importance of exceptional administrative support in driving our business forward. As a leading player in the industry, we are committed to delivering high-quality services that exceed our clients' expectations. We are now seeking a highly organized and proactive virtual assistant to join our team on a contract-to-hire basis.

• *About arenaflex**

arenaflex is a forward-thinking organization that prides itself on its commitment to excellence, innovation, and customer satisfaction. With a strong presence in the industry, we have established ourselves as a trusted partner for businesses seeking top-notch administrative support. Our team is comprised of dedicated professionals who share a passion for delivering exceptional results and making a meaningful impact.

• *Job Summary**

We are seeking a highly skilled and experienced virtual assistant to provide administrative and operational support to our team. As a virtual assistant, you will be responsible for a wide range of tasks, including managing schedules and appointments, organizing and maintaining email correspondence, making travel arrangements, conducting research, and providing project management support. If you are a dedicated and reliable professional with excellent administrative skills, we would love to hear from you.

• *Responsibilities**

As a virtual executive administrative assistant/data entry at arenaflex, you will be responsible for the following key tasks:

• **Manage Schedules and Appointments**: Ensure all meetings and deadlines are met by managing schedules and appointments, and coordinating with team members to ensure seamless communication.
• **Organize and Maintain Email Correspondence**: Respond to inquiries, prioritize messages, and maintain accurate records of email correspondence to ensure efficient communication.
• **Make Travel Arrangements**: Book flights, accommodations, and transportation for team members, ensuring timely and cost-effective arrangements.
• **Conduct Research**: Conduct research on various topics and provide concise summaries and recommendations to support business decisions.
• **Assist in Preparing Documents**: Prepare documents, presentations, and reports, ensuring accuracy and attention to detail.
• **Coordinate and Schedule Meetings**: Coordinate and schedule meetings, including sending out invitations, preparing agendas, and taking meeting minutes.
• **Manage and Organize Data**: Ensure accuracy and confidentiality by managing and organizing data, and maintaining up-to-date records.
• **Run Errands and Complete Tasks**: Complete tasks as assigned, including running errands and providing support to team members.
• **Provide Project Management Support**: Assist in planning, tracking, and monitoring progress, ensuring timely completion of projects.
• **Assist in Communication Efforts**: Draft emails, create newsletters, and manage social media accounts to support communication efforts.
• **Answer Phone Calls**: Answer phone calls using cloud-based systems, ensuring timely and professional communication.

• *Requirements**

To be successful in this role, you will need to possess the following qualifications and skills:

• **Proven Experience**: Proven experience as a virtual assistant or in a similar role, with a strong understanding of administrative procedures and protocols.
• **Excellent Organizational and Time Management Skills**: Strong organizational and time management skills, with the ability to prioritize tasks effectively and manage multiple projects simultaneously.
• **Strong Written and Verbal Communication Skills**: Excellent written and verbal communication skills, with the ability to communicate effectively with team members, clients, and stakeholders.
• **Proficient in MS Office and Other Relevant Software**: Proficient in MS Office and other relevant software, including cloud-based systems and project management tools.
• **Willingness to Learn**: Willingness to learn and adapt to new software and systems, with a strong desire to continuously improve and develop skills.
• **Ability to Multitask and Prioritize Tasks**: Ability to multitask and prioritize tasks effectively, with a strong attention to detail and accuracy.
• **Self-Motivated and Proactive**: Self-motivated and proactive, with a problem-solving mindset and a willingness to take initiative.
• **Resourceful and Creative**: Resourceful and creative, with the ability to brainstorm ideas and suggest improvements.
• **Reliable Internet Connection and Quiet Working Environment**: Reliable internet connection and a quiet working environment, with minimal distractions and interruptions.

• *What We Offer**

As a virtual executive administrative assistant/data entry at arenaflex, you will enjoy a range of benefits and opportunities, including:

• **Competitive Salary**: A competitive salary of $500 AUD per month, with opportunities for growth and advancement.
• **Flexible Working Arrangements**: Flexible working arrangements, including remote work options and flexible hours.
• **Opportunities for Growth and Development**: Opportunities for growth and development, including training and professional development programs.
• **Collaborative and Supportive Team Environment**: A collaborative and supportive team environment, with a strong focus on teamwork and communication.
• **Recognition and Rewards**: Recognition and rewards for outstanding performance, including bonuses and promotions.

• *How to Apply**

If you are a dedicated and reliable professional with excellent administrative skills, we would love to hear from you. To apply, please submit your resume and a brief cover letter outlining your relevant experience and qualifications. We look forward to reviewing your application and discussing this opportunity further.

• *Note**

This is a remote position, with a WFH set-up and working hours from 9am to 5pm AEST. We are an equal opportunities employer, committed to diversity and inclusion. We welcome applications from candidates with diverse backgrounds and experiences.