Join the Creative Team at arenaflex

Are you passionate about animation and ready to play a pivotal role in bringing stories to life? arenaflex is seeking a detail-oriented and enthusiastic Production Assistant to join our dynamic pre-production team. This is a fantastic opportunity to be part of a collaborative creative environment where your organizational skills and proactive mindset will make a real difference in the production pipeline.

At arenaflex, we believe that every great animated production begins long before the first frame is rendered. Our pre-production team serves as the backbone of our creative operations, ensuring that artists, directors, and production teams have everything they need to execute their vision flawlessly. As a Production Assistant at arenaflex, you will be at the heart of this process, coordinating assets, maintaining workflows, and supporting the creative talent that makes our projects possible.

This position offers flexibility with remote work options and is ideal for individuals who thrive in fast-paced creative environments and enjoy juggling multiple responsibilities while maintaining exceptional attention to detail.

What You'll Do

As a Production Assistant in our pre-production department, you will serve as a vital link between our creative teams and production facilities. Your daily responsibilities will encompass a wide range of tasks designed to keep our productions running smoothly and efficiently.

Asset Management & Organization

Collect and organize all artwork assets, including character models, props, and set designs, for shipments to production facilities

Label, categorize, and create comprehensive final model packs for efficient cargo and asset transfer

Maintain organized asset documents and upload models to our production management systems

Ensure all artwork files adhere to standardized formats, including strict naming conventions

Prepare and organize documents for background painters and color designers

Assist in the archival of artwork and production materials once a project is complete

Production Support

Support artists and production team members throughout pre-production and production phases

Create and maintain design lists and tracking documents as needed

Pull "same as" paintings and provide reference materials to artists as requested

Obtain Director's approval on artwork through effective communication and follow-up

Provide any necessary materials, references, and resources to support artists

Update and maintain production art forums and tracking systems

Quality & Communication

Perform quality control checks for line quality in digital artwork

Communicate any production delays or issues to the production manager or supervisor immediately

Take detailed notes at assigned meetings, conference calls (including Zoom), vendor meetings, and animation launches

Coordinate with line producers, associate producers, and production managers to ensure seamless operations

Act as a reliable point of contact for internal and external team members

Process Improvement

Make recommendations for streamlining and improving production pipelines

Suggest opportunities for asset re-use and workflow efficiencies

Flag complexity issues and potential bottlenecks in the production process

Assist in preparing materials for awards submissions

Contribute to team morale by supporting morale events and team-building activities as directed

What We're Looking For

We are seeking a candidate who brings a combination of strong organizational abilities, technical proficiency, and a genuine passion for the animation and entertainment industry. The ideal candidate will be comfortable working both independently and as part of a collaborative team, with the ability to adapt quickly to changing priorities.

Essential Qualifications

Proven ability to oversee multiple tasks simultaneously and resolve problems effectively in a fast-paced environment

Strong organizational skills with exceptional attention to detail and accuracy

Excellent verbal and written communication skills, including professional e-mail etiquette

Proactive and advantageous attitude with the ability to remain flexible and adaptable

Strong interpersonal skills and the ability to work collaboratively with diverse teams

Eagerness to learn and curiosity about animation production processes

Helpful and positive attitude with a team-first mentality

Technical Proficiency

Strong computer skills on Mac or PC platforms

Familiarity with Final Draft 9.0 for script management

Proficient in Adobe Acrobat Pro for document management

Working knowledge of Adobe Photoshop and Adobe Illustrator for image handling

Experience with ToonBoom Storyboard Pro or similar storyboarding software

Advanced Microsoft Excel skills for tracking and data management

Proficient in Microsoft Word, Microsoft Outlook, and Microsoft PowerPoint

Preferred Experience

Previous experience in animation, film, or television production

Familiarity with pre-production workflows in entertainment or media

Understanding of asset management and digital file organization

Experience working with remote teams and virtual meeting platforms

Background in creative project coordination or production support roles

Why arenaflex?

At arenaflex, we are more than just a production company – we are a community of creative professionals dedicated to crafting extraordinary visual stories. Our culture emphasizes collaboration, innovation, and continuous learning, making arenaflex an ideal place to grow your career in the entertainment industry.

Career Growth & Learning Opportunities

Joining arenaflex means becoming part of a team that invests in your professional development. As a Production Assistant, you will gain invaluable exposure to the inner workings of animation production, working alongside experienced professionals who are passionate about sharing their knowledge. This role serves as an excellent foundation for advancement into higher-level production roles, including Coordinator, Supervisor, and Manager positions.

You will have the opportunity to:

Develop expertise in industry-standard software and production management tools

Build relationships with talented artists, directors, and production professionals

Gain comprehensive knowledge of pre-production workflows and asset management

Contribute to process improvement initiatives that shape how we work

Attend creative meetings and gain insight into decision-making processes

Work Environment & Culture

arenaflex prides itself on fostering a supportive and inclusive work environment where creativity thrives. We understand that great work happens when team members feel valued, supported, and motivated. Our production team is known for its collaborative spirit, open communication, and shared commitment to excellence.

We offer:

Flexible work arrangements including remote work options

Modern tools and technology to support your success

Team-building activities and morale events to maintain a positive atmosphere

Open-door policy encouraging feedback and idea-sharing

Supportive management committed to your growth and well-being

Compensation & Benefits

We recognize that our team members are our greatest asset, and we are committed to providing competitive compensation and comprehensive benefits. The starting salary for this position ranges from $25 to $35 per hour, commensurate with experience and qualifications.

Full-time team members at arenaflex enjoy a range of benefits including:

Health, dental, and vision insurance

401(k) retirement plan with company matching

Paid time off and holidays

Professional development opportunities

Employee assistance programs

Creative workspace amenities

How to Apply

If you are ready to take the next step in your career and join a team that celebrates creativity and collaboration, we want to hear from you! This is your chance to contribute to exciting projects and grow within a supportive professional environment.

To apply for the Production Assistant position at arenaflex, please submit your resume and a compelling cover letter that highlights your relevant experience and explains why you are passionate about working in animation and entertainment production.

We are excited to learn more about how your skills and enthusiasm can contribute to our team. Join arenaflex and help us create magical experiences for audiences around the world!

arenaflex is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Experienced Production Assistant – Animation Pre-Production & Asset Management (Remote Friendly)