Executive Virtual Assistant — Admin, Research, and Operations (Long-Term)

I’m looking for a capable and detail-oriented Virtual Assistant to support a range of ongoing tasks across multiple projects, including a Catholic music initiative and an e-commerce business.

This is a long-term role for someone who is organized, resourceful, and able to operate independently across a wide variety of responsibilities.

Responsibilities

• General admin (invoices, forms, filings, renewals)

• Online research and structured data organization

• Vendor and customer support follow-up (including Amazon Seller Central)

• Preparing clean, well-designed documents (Docs, PDFs, spreadsheets)

• Miscellaneous operational tasks as needed

Core Skills

You should be comfortable and experienced with:

• Spreadsheet work (organization, cleanup, structured data)

• Basic graphic design / clean document formatting

• Amazon Seller Central

• Using AI tools (ChatGPT, etc.) to improve speed and quality of work

• Fast, accurate online research

Requirements

• Extremely detail-oriented and organized

• Strong written English

• Able to follow instructions precisely

• Resourceful and able to figure things out independently

• Reliable and responsive

Work Structure

• Starting at 10–15 hours/week

• Long-term role with potential to grow

• Work tracked via Upwork time tracker (with activity monitoring)

Hiring Process

• Small paid test task required

To Apply

Please include:

• A brief summary of your experience as a VA or in a similar role

• Your experience with spreadsheets, Amazon Seller Central, and AI tools (ChatGPT, etc.)

• The types of tasks you have handled regularly (admin, research, operations, etc.)

• Your typical weekly availability and working hours

• What tools or systems you use to stay organized

Budget

• Hourly, based on experience.

I'm looking for someone reliable and capable who can grow into this role over time.

Please include the word “clarity” at the top of your application so I know you’ve read this carefully.

Thanks for applying!