Executive Operations Coordinator (10-15 Hours/Week)

I'm the CEO of two growing businesses—National Apartment Flooring and Golf Fit—and I'm looking for a highly organized Executive Operations Coordinator to help me improve accountability, execution, and follow-through.

This is not a traditional virtual assistant role.

Your primary responsibility will be helping to ensure that commitments made in meetings are actually completed.

Responsibilities

Prepare meeting agendas

Attend leadership meetings and document decisions

Create and maintain action-item trackers

Follow up with team members on commitments and deadlines

Gather KPI reports and build executive dashboards

Track strategic initiatives and project timelines

Prepare weekly executive summaries

Ideal Candidate

Strong project management skills

Excellent written communication

Comfortable holding managers accountable

Experienced supporting executives, founders, or leadership teams

Highly organized and proactive

To Apply

Please answer the following:

Describe a system you've built to track projects, action items, or executive priorities.

What tools do you use for project management and accountability?

In 3-5 bullet points, explain how you would help a CEO who struggles with follow-through after meetings.

Applications without responses to these questions will not be considered.

This role starts at 10-15 hours per week with potential for long-term growth.