Executive Assistant to the Managing Director (Remote)

This is a remote position.

This is a position within Haldren and not with one of our clients.

This fully remote senior role provides dedicated executive support to the Managing Director of an international executive search firm, with a focus on organisation, prioritisation, and operational follow-through across a fast-paced and demanding schedule. Given the global nature of the business, availability across time zones is an important aspect of the role and a degree of schedule flexibility, including occasional evenings, is required.

Key Responsibilities

• Manage the MD's calendar, schedule and daily priorities to ensure time and attention are directed effectively
  


• Track commitments, decisions and action items to ensure consistent follow-through
  


• Prepare agendas, briefing documents and meeting notes with clear action tracking
  


• Manage correspondence and stakeholder communication on behalf of the MD with discretion and professionalism
  


• Plan, coordinate and run meetings on behalf of the MD, including preparation, facilitation and post-meeting follow-through
  


• Coordinate research initiatives and team projects, ensuring clarity of brief, progress tracking and timely delivery
  


• Delegate and direct tasks across internal teams on the MD's behalf, ensuring accountability and follow-through
  


• Liaise with and oversee relevant team members to keep cross-functional workstreams aligned and on track
  


• Coordinate with internal teams and external stakeholders across multiple time zones to support the MD's engagements and obligations
  


• Maintain confidential records, contracts and documentation across shared systems
  


• Anticipate requirements and proactively resolve issues before they escalate