Executive Assistant To CEO

ClaimFox, Inc. is seeking an Executive Assistant to support the owner with day-to-day administrative tasks and financial coordination. This role blends business support with light personal assistance, ideal for someone who enjoys variety and autonomy in their work.

Responsibilities

• Reconcile company credit card transactions and match receipts
• Forward bills and accounting-related correspondence to the accountant
• Oversee administrative aspects of 13 residential properties, including leases, tenant coordination, and organizing repairs (with on-site teams in place)
• Support property sales, purchases, and exchanges as they arise
• Handle returns, limited ordering, travel booking, and related administrative tasks
• Track and manage Amex points

Skills

• High school diploma or equivalent
• Strong organizational and administrative skills with excellent attention to detail
• Experience with expense reconciliation and basic financial coordination
• Ability to handle sensitive financial, business, and personal information with discretion and confidentiality
• Comfortable working independently while managing multiple priorities
• Professional communication skills and a reliable, proactive mindset
• Computer proficiency and confidence using email, spreadsheets, and online platforms

Benefits

• Flexible schedule, with one in-office day per week
• Long-term opportunity to become a trusted right-hand
• Variety in day-to-day work with autonomy and ownership

Company Overview