Executive Assistant (PA)- CTO

Role Overview

We are seeking a proactive and highly organized Executive Assistant to support a senior executive with scheduling, coordination of meetings, travel planning, and managing key engagements. This role is ideal for someone who is detail-oriented, comfortable working independently, and able to navigate fast-paced, outbound-focused environments.

The Executive Assistant will play a critical part in ensuring that meetings, events, and travel arrangements are well planned, timely, and efficiently executed. While this position begins as part-time with flexible hours, it may evolve based on business needs.

Key Responsibilities

Scheduling & Calendar Management

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  Coordinate and manage the executive’s calendar, ensuring no conflicts between meetings, travel, and key engagements.

  
  


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  Schedule sales and marketing-related appointments, outbound meetings, and internal discussions in advance.

  
  


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  Ensure timely reminders and proper alignment of daily and weekly schedules.

  
  

Meeting & Event Coordination

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  Arrange logistics for meetings, events, and outbound activities.

  
  


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  Coordinate with all relevant parties to confirm attendance, timing, and required materials.

  
  


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  Conduct light research when necessary to support meeting preparation.

  
  

Travel & Logistics

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  Organize travel itineraries including flights, accommodations, and event schedules.

  
  


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  Ensure travel plans are aligned with meeting and business requirements.

  
  

Administrative Support

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  Maintain organization across essential tasks and tools used by the executive.

  
  


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  Track important deadlines, upcoming commitments, and ensure nothing critical is missed.

  
  


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  Operate existing technology tools and systems used within the company for scheduling, communication, and coordination.

Requirements

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  Proven experience as an Executive Assistant, Administrative Assistant, Project Coordinator, or similar operational role.

  
  


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  Strong organizational and multitasking abilities.

  
  


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  Excellent communication skills and the ability to interact professionally with internal and external stakeholders.

  
  


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  Comfort working within U.S. time zones (schedule remains flexible).

  
  


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  Ability to work independently and adapt to evolving processes.

  
  


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  Familiarity with tech tools and remote work platforms.

  
  

Additional Details

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  Work Hours: Flexible, aligned with U.S. time zones as needed. No fixed shift required initially.

  
  


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  Work Mode: Fully remote.