Executive Assistant

About the Role
We're looking for a highly organised, proactive, and experienced Executive & Personal Assistant to support a fast-moving entrepreneur managing multiple businesses, client commitments, and a busy family life.
This isn't a traditional EA role supporting a single business. You'll be responsible for helping manage several professional ventures alongside personal administration, acting as a trusted right-hand partner who can bring structure, organisation, and efficiency to a dynamic environment.
The ideal candidate is someone who thrives in a fast-paced setting, takes initiative,
communicates exceptionally well, and enjoys staying one step ahead.

What You'll Be Supporting
Business Operations
● Calendar and schedule management across multiple businesses
● Email and inbox management
● Meeting coordination and appointment scheduling
● Administrative support and document preparation
● Task management and follow-up
● Research projects and information gathering
● Internal coordination across teams and stakeholders
● Managing priorities and ensuring deadlines stay on track

Client & Professional Support
● Professional email communication with clients
● Meeting preparation and follow-up
● Organising information and resources
● Supporting project and workflow administration

Personal Assistance
● Personal calendar management
● Family scheduling and appointment coordination
● Travel research and booking support
● Managing personal administrative tasks
● General life organisation and planning assistance
\n

What We're Looking For (Essential Skills & Experience)
Previous experience as an Executive Assistant, Personal Assistant, or Chief of
Staff-style support role

Excellent written and verbal English communication skills

Strong organisational and time-management abilities

Ability to manage multiple priorities simultaneously

High attention to detail

Strong problem-solving skills and initiative

Comfortable working independently with minimal supervision

Ability to handle confidential information with discretion

Technology & Tools
Google Workspace (Gmail, Calendar, Docs, Sheets)

Slack

Asana or similar project management platforms

Loom or video-based communication tools

Figma experience is a bonus but not essential

Success in This Role Looks Like
Keeping calendars organised and conflict-free

Proactively reminding and preparing the executive for meetings

Managing inboxes efficiently and keeping communications moving

Following up without being asked

Quickly acknowledging tasks and maintaining clear communication

Taking ownership of administrative responsibilities

Bringing calm and organisation to a busy, fast-paced environment

Ideal Personality
Proactive rather than reactive

Highly responsive and communicative

Detail-oriented and reliable

Comfortable receiving instructions via Loom recordings, Slack messages, and voice, notes

Naturally organised and process-driven

Adaptable and resourceful

Able to work with urgency when required

\n$600 - $800 a month
Hours: 20 hours per week (Part Time) with the intention to move to Full Time
\n

Why Join Assist World?

100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$500 entry monthly raffle
NO TRACKER. NO PROBLEM