Executive Assistant

Job Title: Executive Assistant
Employment Type: Full-Time, Remote
Working Hours: Monday – Friday, aligned with U.S. business hours
Compensation: $1,500 – $2,500/month (salary based on assessment)
Location: LATAM

About the Company
We are a fast-moving, execution-focused organization that supports senior leaders operating across multiple businesses and functions. Our work spans several industries, including consulting, advisory, finance, legal operations, and cybersecurity.

We operate in a dynamic, high-responsibility environment where priorities shift quickly and strong execution is essential. We value clarity, ownership, and the ability to bring structure to complex, fast-changing workflows while ensuring consistent follow-through across all initiatives.

Role Overview
We are seeking a highly organized, proactive, and intellectually curious Executive Assistant to support a fractional executive operating across multiple organizations and industries. This is not a traditional EA role — it requires strong ownership, structured thinking, and the ability to bring clarity to fast-moving, ambiguous environments.

You will act as the central coordination point across several businesses spanning investment banking, consulting, advisory services, legal operations, and cybersecurity. The ideal candidate is someone who naturally creates structure, follows through without reminders, and can quickly learn unfamiliar tools and contexts.

Key Responsibilities
Manage complex calendars across multiple organizations and priorities

Monitor and manage email communications, flagging urgent matters and drafting responses when needed

Track projects, deliverables, milestones, and ongoing commitments

Maintain visibility across all executive responsibilities and ensure consistent follow-through

Coordinate meetings, prepare agendas, and document action items and next steps

Serve as a key coordination point across internal teams and external stakeholders

Build and maintain lightweight systems to improve organization and accountability

Proactively identify risks, delays, and bottlenecks before they escalate

Learn and adopt new tools and platforms as required

Independently resolve issues using documentation, research, and available support resources

Requirements
3–5 years of experience supporting senior executives, founders, or partners in an EA or similar role

Excellent organizational skills and strong attention to detail

Strong written and verbal English communication skills

Proven ability to manage multiple priorities in fast-paced environments

Strong critical thinking and problem-solving ability

High level of discretion and professionalism in handling confidential information

Ability to work independently in a remote setting with minimal supervision

Proficiency in Microsoft Office and Google Workspace

Preferred Qualifications
Experience supporting executives managing multiple businesses or functions

Background in consulting, legal, finance, investment, or advisory environments

Experience setting up or improving task management systems and workflows

Exposure to startup or high-growth entrepreneurial environments

What Success Looks Like
The executive has full confidence that commitments and deadlines are consistently tracked and executed

Multiple organizations remain organized despite competing priorities

Communication is timely, clear, and proactive

New tools and systems are adopted quickly with minimal guidance

Issues are identified and resolved before they become problems