Events Manager

Company Description:

PSI is a leading Contract Research Organization (CRO) with 30 years of experience in the pharmaceutical industry. Originated in Switzerland, PSI is a privately owned, full-service CRO with a global reach, supporting clinical trials across multiple countries and continents. Our reputation for being highly selective about the projects we undertake highlights our commitment to delivering high-quality, timely services across a broad spectrum of therapeutic indications.

At PSI, we foster an environment where a diverse range of colleagues feel welcomed and valued. Our inclusive culture is a cornerstone of our success, enabling us to attract and retain top talent globally.

We are not just about conducting clinical trials; we are about building a community where every team member has the opportunity to thrive and contribute to groundbreaking advancements in the pharmaceutical industry.

Job Description:

As Events Manager you will oversee the planning and execution of international meetings - from coordinating logistics and managing vendors to supporting budgets, travel, compliance, and post‑event processes. You’ll ensure smooth, well‑organized events and serve as a key partner to internal teams and external stakeholders.

Full-time employment based in Estonia

You will:

• Prepare and attend international events
• Manage meetings conduct management and troubleshooting
• Communicate with internal and external clients on meeting planning, budgeting, organization, conduct and follow-up
• Conduct market research with regards to destinations/venues for project meetings
• Oversee travel arrangements for the meetings attendees
• Review contracted vendor invoices and the payment process
• Provide data related to Investigators’ Meetings and other project meetings expenses to the finance team
• Oversee investigators’ reimbursement payments
• Oversee online registration system maintenance
• Oversees compliance with country-specific policies regarding interactions with Health Care Professionals
• Estimate meeting costs for potential or existing contracts

Qualifications:

• College or University degree
• At least 5 years of experience in events organization and management
• Proficiency in MS Office applications
• Full working proficiency in English
• Strong organizational skills, attention to detail, ability to multitask and work in a dynamic team environment
• High level of responsibility and customer orientation
• Ability and desire to travel abroad