Closing Coordinator, Real Estate

Ballard Spahr is a nationally recognized law firm with more than 750 lawyers across 19 offices in the United States. They are seeking a Closing Coordinator to manage the preparation, organization, proofreading, and assembly of closing documents for their Real Estate Team, ensuring timely and high-quality support. The role involves collaboration with various internal stakeholders and maintaining client satisfaction through efficient post-closing logistics.

Responsibilities

• Review and assemble all loan documents ahead of execution, ensuring a thorough final quality check
• Maintain a detailed list of all pending transactions
• Organize and request all necessary documents for closing
• Provide data collection support
• Keep the team updated on deal statuses and upcoming deadlines
• Prepare, organize, and proofread closing documents
• Coordinate with transaction parties and internal staff to manage timely deliveries
• Handle post-closing logistics efficiently to enhance client satisfaction
• Create detailed post-closing documentation and binders
• Liaise with various internal departments while maintaining confidentiality

Skills

• Experience in a law firm, title company, mortgage company, or similar organization is preferred; entry-level candidates are encouraged to apply
• College degree a plus
• Intermediate proficiency with Microsoft Office applications and document management systems
• Strong interpersonal skills and attention to detail
• Capacity to multitask without loss of accuracy
• Ability to exercise independent judgment and make sound decisions
• Flexible working in various locations as needed

Company Overview