Chief of Staff Director Executive Assistant AI

Chief of Staff job opening USA based remotely, to CEO Founder who has a proven COO and CMO on their team to also support. I’m leading a confidential executive search on behalf of a Founder/CEO of a >$100MM+ high-growth D2C digital marketplace company with aim to be a $0.5B in the next few years!

You can operate at both strategic and tactical levels — acting as a trusted partner, gatekeeper, and confidant. With a proven COO already in place, this role is focused on optimizing the CEO’s time, priorities, and confidential initiatives, and SLT operations management.

You're also tech savvy, innovative, and in ChatGTP/AI, every day at a medium to advanced super user level.

Core Responsibilities
• Strategic Alignment: Translate CEO/Board vision into clear company priorities, OKRs, and execution plans.
• Operational Excellence: Drive cross-functional initiatives, process improvements, and systems that support growth.
• Leadership Enablement: Prepare CEO for board, investor, and client engagements; manage executive meetings and follow-ups.
• Decision Support: Provide research, data, and analysis to inform strategic decisions.
• Communication Hub: Act as liaison between CEO, leadership team, and wider organization.
• Special Projects: Lead high-impact initiatives (new market entry, acquisitions, organizational scaling).

Day-to-Day Duties
• Running and facilitating executive leadership meetings, ensuring follow-through.
• Tracking key metrics, projects, and accountability against company goals.
• Drafting CEO communications (internal and external).
• Coordinating investor and board materials.
• Identifying bottlenecks and resolving cross-departmental issues.
• Driving “CEO-only” projects to completion without constant oversight.
• Serving as an early warning system for risks or gaps in execution

The ideal profile is:
• 7–12+ years’ experience supporting CEOs/Founders in entrepreneurial, fast-scaling small and medium size, award winning companies
• Worked for a 100-300 staff company during their growth curve ideally twice, for 3-5+ years (candidates)
• Comfortable managing and facilitating executive director board-level meetings, notes, materials, investors, VVIPs, and confidential projects, while also handling calendar, travel
• Deep business understanding of D2C/eCommerce/digital marketing/digital marketplace models/online training courses/digital coaching apps
• Passionate about one or more sports, health, wellness, fitness, supplements, at an advanced level like a biohacker
• Based in remote USA

Jonathan Pearson at BluZinc will be in touch soon with the best qualified applications.