Chief of Staff

About the role
We're looking for a Chief of Staff to serve as the operational glue that holds our founding team together and keeps the company running at full speed. This is a unique, high-trust role that sits at the center of everything — working directly with all three cofounders and reporting to the CEO.

This is not a traditional Chief of Staff role with a narrow strategic mandate. At AGent, this person will roll up their sleeves across events, executive support, recruiting coordination, team culture, special projects, and more. You'll be the connective tissue between our leadership team and the rest of the company.

For the right person, this is a career-defining opportunity to work inside an early-stage, high-growth energy company from the ground floor — with direct access to the founding team and visibility into every corner of the business.

Responsibilities
Offsite & Company Event Planning
Own end-to-end planning and execution for all company events — from intimate executive gatherings to company-wide all-hands
Coordinate board meetings: logistics, scheduling, and pre-read preparation
Plan and execute executive team offsites, working sessions, and the annual all-hands meeting
Manage ad hoc team gatherings and culture moments as the company grows
Own full budget tracking and reconciliation for all events
Cofounder & Executive Support
Serve as a trusted right hand to all three cofounders — handling the variety of requests, priorities, and details that keep senior leadership operating at their highest level
No task is beneath you; no request is too ambiguous — you figure it out and follow through
Recruiting & Hiring Coordination
Screen inbound resumes against criteria defined by the hiring leader, reducing the volume that leadership needs to personally review
Conduct initial candidate phone screens and provide structured feedback before advancing anyone to formal interviews
Own scheduling, coordination, and communication throughout the interview process
Note: you will not be part of final hiring decisions — this is about making the process faster and smarter for our leaders, not replacing their judgment
Weekly Team Meeting Coordination
Collect agenda topics and content from leadership ahead of each weekly all-team meeting
Ensure every leader knows their topic, their slot, and what's expected
Bring creative ideas for making weekly meetings more engaging, energizing, and worth everyone's time
Help plan ad hoc team bonding moments and activities for a distributed team
Virtual Office Management
Own the operational fabric that makes remote work feel less remote — from tooling and systems to team communications and internal logistics
Handle the day-to-day odds and ends that keep our virtual office running smoothly
Culture & Team Development
Serve as a culture carrier for AGent — helping maintain the energy, trust, and cohesion of our founding team as we grow and bring new people in
Build and formalize internal development processes that give every team member clarity on how they're growing and where they stand, including:
Mid-year and end-of-year review cycles — design the structure, build the templates, own the timeline, and ensure every leader runs a consistent, meaningful process
Onboarding experiences that make new hires feel the culture from day one
Team recognition and engagement moments that keep a distributed team feeling connected and appreciated

Partner with the CEO and leadership team to identify early signals of culture drift as the company scales — and bring ideas for how to address them proactively
Help AGent grow without losing what makes it special
Special Projects
Take on cross-functional projects at the direction of the CEO and leadership team — rolling up your sleeves wherever the business needs it most
Examples of the kinds of projects this role will own or support:
Marketing campaigns — coordinating content, timelines, and cross-functional execution across the GTM team for product launches, webinars, or industry events
Customer payment process build-out — partnering with Finance, Energy Markets, and Customer Operations to design and implement a scalable, accurate customer payment and settlement workflow
Financial team project support — assisting the VP of Finance with budget tracking, board-level reporting preparation, vendor contract coordination, and financial planning cycles
Additional projects will vary based on company priorities — no two months will look the same

Qualifications
Who You Are
Exceptionally organized — and you make the people around you more organized too
A finisher — you pick up loose ends before anyone asks you to
Comfortable in ambiguity — you create clarity without needing every answer handed to you
Discreet — you'll be in the room for sensitive conversations and trusted with confidential information
A clear, direct communicator — in writing, on calls, and in person
Energized by people, culture, and making a distributed team feel connected
Fast-moving and self-directed — you don't wait to be told what to do next
Someone who sees this role as a launching pad, not a landing spot
What We're Looking For
Required
2–5 years in an executive support, operations, or chief of staff adjacent role — startup or high-growth company experience preferred
Experience planning and executing events of varying scale, from team offsites to all-company meetings
Exceptional written and verbal communication skills
Comfort working directly with and for founders and C-suite executives
High proficiency with productivity and collaboration tools (Google Workspace, Notion, Slack, or similar)
Strong judgment about what to prioritize, escalate, or handle independently
Preferred
Experience at an early-stage startup (Series A or earlier)
Exposure to recruiting coordination or HR operations
Financial literacy or experience supporting a finance function
Familiarity with AI tools and a genuine interest in using them to work smarter
Exposure to the energy, climate, or infrastructure sectors

Benefits
Competitive base salary, performance bonus, and early-stage equity
100% employer-paid Health, Dental, and Vision premiums for full-time employees
Two health plan options: traditional plan with FSA, or HDHP with company-funded HSA
Basic Term Life Insurance + voluntary insurance options
Flexible PTO
Fully remote — work from anywhere in the U.S.
Direct access to the founding team and real ownership of your work from day one

Why This Role, Why Now
AGent is at an inflection point. We have the technology, the team, and the momentum — and we need someone who can help our founders operate at their best as we scale. This role will touch every part of the company. You'll see things most people at your level never see, work alongside people who are genuinely exceptional, and have the chance to shape how a high-growth energy AI company runs.
If that sounds like the kind of role you've been looking for — we want to hear from you.