Capex Project Coordinator – Technology Procurement

Company Description

WNS (Holdings) Limited (NYSE: WNS) is a leading Business Process Management (BPM) company. We combine our deep industry knowledge with technology and analytics expertise to co-create innovative, digital-led transformational solutions with clients across multiple industries.
WNS Procurement, a strategic business unit within WNS, Part of Capgemini is a market leader in procurement transformation & advisory, managed services, intelligence and analytics, and digital tools. Our mission is to enable procurement to become the top value creator in the business by implementing transformational operating models that are category-driven, insight-led, and digitally enabled.
Why Join WNS Procurement?
Client-Centric Approach: Help clients achieve their business goals by implementing customized, next-generation procurement solutions.

Collaborative Culture: Join a diverse and inclusive workplace where teamwork and collaboration are at the heart of everything we do.

Innovative Environment: Be part of a team that leverages cutting-edge technology and data-driven insights to revolutionize procurement processes.

Global Impact: Work with leading global companies and make a significant impact on their procurement strategies.

Career Growth: We offer extensive professional development opportunities, ensuring that you grow alongside the company.

Job Description

Job Title: Capex Project Coordinator – Technology Procurement

Location: Remote

Employment Type: Full-time

Industry: Procurement Services - CAPEX

Experience Level: Mid-Level/Senior-Level
🧭 About the Role
We are seeking a Capex Project Coordinator – Technology Procurement to join our team and support procurement operations for a leading technology organization's extended reality (XR) research and development initiatives. The Project Coordinator manages purchase requests from intake through delivery; processing orders, issuing POs, coordinating with vendors, tracking shipments, and ensuring nothing falls through the cracks.
The role is operational, fast-paced, and detail-driven. This position directly supports researchers building the future of VR and AR by ensuring they receive the materials and services needed to keep projects on track.
💼 Key Responsibilities
Own a queue of procurement requests and drive each one to completion
Submit purchasing cases, issue POs, and send to vendors with delivery confirmation
Track active orders, follow up on delays, and coordinate with logistics and warehouse teams
Maintain accurate, audit-ready task records that include clean titles, correct dollar amounts, current statuses according to SOP documentation
Communicate regularly with vendors, approvers, and internal stakeholders to keep things moving
Sourcing Support
Submit sourcing cases when new suppliers need to be onboarded or when contracts are required for purchases
Coordinate with sourcing managers to gather quotes, evaluate supplier options, and move cases through the pipeline
Track sourcing case progress and communicate status updates to requesters waiting on approvals
Contract Coordination
Draft, route, and execute contracts including professional service agreements, master service agreements, and standalone purchase agreements
Coordinate signature routing through internal approval workflows and ensure timely execution
Track contract status from initiation through full execution, following up with all parties to prevent delays
Maintain organized records of contract documentation and link to associated purchase orders
Vendor Communication & Follow-Up
Serve as the primary point of contact for vendor coordination on active orders
Maintain consistent, professional communication with suppliers regarding PO confirmations, delivery timelines, and issue resolution
Follow up proactively when vendors are unresponsive, escalating through alternate contacts when necessary
Ensure vendors have what they need to fulfill orders (shipping instructions, tax forms, receiving details)
Process Improvement & SOP Management
Review and edit Standard Operating Procedure documents to reflect current workflows and best practices
Identify gaps or inefficiencies in existing processes and propose improvements
Contribute to the development of standardized language, templates, and documentation that keep the team consistent
Participate in monthly audits and use findings to drive continuous improvement
SLA & Performance Standards
Meet established response times for task intake, vendor communication, and stakeholder updates
Monitor personal queue to ensure no request sits unactioned beyond SLA thresholds
Prioritize urgent requests appropriately and escalate blockers before deadlines slip
Maintain accountability through accurate task updates that reflect real-time status

Qualifications

📌 Required Qualifications
Strong organizational skills and attention to detail
Professional written and verbal communication
Ability to self-manage a high-volume workload and consistently meet SLA requirements
Comfortable working across multiple systems and coordinating with distributed teams
Experience with contract workflows or vendor-facing communication
✅ Preferred Qualifications
Experience in tech/R&D & Capex environments
Familiarity with PO lifecycle management, international shipping, or blanket purchase order processes
Background in process documentation or SOP development
Exposure to sourcing, supplier onboarding, or contract management platforms

Additional Information

💵 Compensation Disclosure
The base salary range for this position is $90K – $145K annually. This range reflects the base pay that we reasonably expect to offer for the role across our hiring locations.
Final compensation will be determined based on a combination of factors, including but not limited to:
Geographic location (state and city of residence)
Overall professional experience
Directly relevant experience
Education and certifications
Industry knowledge and expertise
Skills and competencies
In addition to base pay, this role may be eligible for performance-based bonuses, or incentive pay, or commissions, which are not included in the listed base salary range.
WNS complies with all applicable federal, state, and local pay transparency laws, including those in California, Colorado, New York, Washington, and Illinois. Where required by law, we will provide additional details about compensation and benefits to qualified applicants.
🎁 Benefits Overview
Our benefits package includes (but is not limited to):

• Medical, dental, and vision insurance

• Paid time off (PTO), holidays, and sick leave

• 401(k) with company match or other retirement plan

• Life and AD&D Insurance

• Employee Assistance Program

🌍 Equal Opportunity Employer Statement
WNS is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other status protected under federal, state, or local law.

We also provide reasonable accommodations to individuals with disabilities and for sincerely held religious beliefs in all aspects of employment, including the application process.