Administrative Assistant, Quality and Clinical Initiatives

Greater New York Hospital Association (GNYHA) is a trade association located in New York City representing over 200 hospitals and health systems. The Administrative Assistant plays a critical role in supporting the Senior Vice President and Physician Executive, requiring advanced administrative judgment and the ability to manage complex schedules and communications.

Responsibilities

• Provide comprehensive administrative support, including calendar management, telephone calls, organization of documents for distribution, coordination of meetings, and handling travel planning and logistics for Quality and Clinical Initiatives team
• Ensure appropriate tone, clarity, and confidentiality in communications with a wide range of stakeholders including hospital executives, policymakers, and external partners, using judgment to triage, prioritize, and escalate matters appropriately
• Manage complex executive calendar, anticipating conflicts, proposing solutions, and adjusting schedules proactively to maintain smooth operations
• Interact with all levels of management across the company, as well as members of external organizations, including senior leadership, while managing sensitive and confidential information with discretion
• Oversee meeting logistics including scheduling, room setup, virtual platforms, materials, registration, and follow-up
• Maintain administrative systems, databases, and records, including expense tracking
• Provide back-up coverage for reception duties as needed

Skills

• Professional experience providing administrative support to C-level executives in a corporate environment
• Proficient with Microsoft 365 applications, specifically Outlook, Word, PowerPoint and Excel, and virtual meeting platforms (e.g., Zoom) for coordinating video conferences
• Excellent verbal and written communication skills
• Excellent interpersonal skills with an ability to deal with all levels of management
• Exceptional organizational skills, with the ability to prioritize effectively, determine when to follow up, and recognize when to escalate issues
• Flexibility in managing an ever-changing workflow, often with competing priorities in a demanding, fast-paced work environment
• Must be a team player with demonstrated attention to detail, problem-solving skills, and the ability to work independently
• Bachelor's degree
• Experience in a healthcare or trade association environment

Benefits

• Defined contribution 401(k) plan with non-elective employer contribution
• Paid parental leave
• Health/vision insurance, including options with employer-subsidized health savings account
• Generous paid time off that increases over time and holidays including one annual floating holiday
• Dental insurance
• Company-paid life insurance
• Health advocacy and employee assistance program
• Fully sponsored membership in healthcare professional society
• Tuition reimbursement program
• Employee discount programs
• Commuter benefits program
• Casual dress code

Company Overview