Administrative Assistant I – Commercial Bank (Hybrid in Hauppauge, NY)

M&T Bank is a financial institution seeking an Administrative Assistant I for their Hauppauge, NY office. The role involves providing basic secretarial and administrative support to non-executive employees, including managing office tasks, scheduling appointments, and ensuring compliance with operational standards.

Responsibilities

• Performs routine administrative duties to including filing, typing, appointment scheduling, and preparation of business presentations/communications
• General office management duties including management of supplies and organization of supply spaces, facilities issues, acting as liaison to building management, greeting & directing visiting employees, clients, and vendors
• Schedule appointments and maintain calendar for manager
• Greet clients and visitors at front desk and perform clerical tasks such as mail distribution and filing
• Schedule meeting rooms and make transportation arrangements as needed
• Prepare disbursements and billings for approval
• Maintains financial expense records
• Adhere to applicable compliance/operational risk controls in accordance with Company or regulatory standards and policies
• Promote an environment that supports belonging and reflects the M&T Bank brand
• Maintain M&T internal control standards, including timely implementation of internal and external audit points together with any issues raised by external regulators as applicable
• Complete other related duties as assigned

Skills

• High School diploma or GED
• One year work experience
• Microsoft office suite skills
• Strong written & verbal communication skills
• Highly organized, able to prioritize, manage urgent tasks/requests, & able to meet deadlines
• Self-starter who takes initiative
• Strong critical thinking & problem-solving skills
• Experience with general office management, reception desk, and administrative related duties

Company Overview

Company H1B Sponsorship