Administrative Assistant

Emerging Tech is a fast growing technology consulting firm delivering innovative solutions to federal, healthcare, and commercial clients. They are seeking a detail oriented Administrative Assistant to support internal back office functions, focusing on administrative coordination, HR support, billing activities, and light talent acquisition support.

Responsibilities

• Provide day to day administrative support across internal teams
• Assist with billing, invoice processing, expense tracking, and travel invoice management
• Support HR functions including onboarding coordination, employee documentation, and record maintenance
• Maintain accurate and organized files, reports, and internal documentation
• Assist with payroll coordination and basic compliance documentation
• Support talent acquisition efforts including interview scheduling and candidate coordination
• Coordinate calendars, meetings, and internal communications
• Assist with data entry, reporting, and general administrative tasks
• Handle incoming mail and administrative tasks during onsite days
• Support program managers with internal reporting, including weekly status reports and timecard tracking
• Support ad hoc administrative projects as needed

Skills

• 1 to 5 years of experience in administrative support, office coordination, or similar roles
• Experience supporting billing, invoicing, or expense tracking processes
• Familiarity with HR processes such as onboarding and employee documentation
• Strong organizational and multitasking skills
• High attention to detail and accuracy
• Proficiency in Microsoft Office including Excel, Word, and Outlook
• Strong communication skills and ability to work independently
• Bachelor's degree required in Business Administration, Communications, or a related field
• Must be located within 50 miles of the Gainesville, FL office
• Experience with QuickBooks or similar accounting or payroll tools
• Exposure to recruiting coordination or applicant tracking systems
• Experience in a small business or professional services environment

Company Overview