Admin Operations Coordinator

MOD Pizza is a company dedicated to serving people and making a positive impact in the community. They are seeking a full-time Admin Operations Coordinator responsible for managing office operations, lease administration, and providing executive support to the COO.

Responsibilities

• Oversee day-to-day office operations to ensure a smooth, efficient, and professional work environment
• Coordinate office maintenance, supplies, and vendor services
• Serve as primary contact for building management, including maintenance, repairs, and service requests
• Manage incoming and outgoing mail, shipping, and P.O. Box pickups
• Maintain office organization, cleanliness, and functionality
• Manage the lease administration inbox and track all lease-related documentation
• Maintain accurate records of lease agreements, renewals, and critical dates
• Coordinate with internal stakeholders and external partners to ensure timely communication and compliance
• Monitor lease obligations and escalate issues as needed
• Provide direct administrative support to the COO
• Manage calendar scheduling, meeting coordination, and travel arrangements
• Prepare reports, presentations, and meeting materials
• Assist with internal communications and follow-ups on key initiatives
• Act as a liaison between the COO and internal/external stakeholders
• Answer and manage office phone line and communications professionally
• Support cross-functional teams with administrative needs
• Assist with special projects and initiatives as assigned

Skills

• 1–3 years of administrative, office operations, or executive support experience in rapidly adaptive organization
• Proficiency with Microsoft Office 365 (Outlook, Word, Excel) and ability to learn new systems quickly
• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple priorities and deadlines effectively
• Strong communication and interpersonal skills
• Ability to handle confidential information with discretion

Benefits

• Paid Sick Time (Washington Paid Sick Leave or Seattle Sick and Safe time where applicable)
• Paid vacation grant starting at 20 days per year, increasing to as much as 30 days
• Pet insurance
• Discounted gym membership
• Free counseling sessions
• Medical, dental and vision insurance
• 401(k) retirement

Company Overview