Role Overview

We are looking for a detail-driven Admin and Data Support Specialist to provide high-level administrative and data support to the Financial Director. This role plays a key part in ensuring operational efficiency through accurate data auditing, insightful reporting, and advanced Excel-based analysis.

The ideal candidate is precise, reliable, highly organised, and proactive, someone who enjoys working with data, thrives on structure, and takes ownership of delivering quality work.

Part-Time | 2 Days Per Week

Key Responsibilities

Data Management & Reporting

Audit and validate datasets to ensure accuracy, consistency, and completeness.

Develop, maintain, and improve advanced Excel models, including pivot tables, macros, and dashboards.

Produce periodic and ad-hoc reports to support data-driven decision-making.

Prepare clear visualisations and summaries; PowerBI experience is highly advantageous.

Administrative Support

Assist with the preparation of reports for meetings and track follow-up actions.

Maintain structured documentation, ensuring proper version control and accessibility.

Process Adherence

Ensure compliance with organisational standards, processes, and data governance requirements.

Project Coordination

Coordinate and track administrative and data-related projects, ensuring timelines, deliverables, and quality standards are met.

Maintain clear documentation of tasks, milestones, dependencies, and progress.

Liaise with stakeholders to manage priorities, address issues, and support smooth execution.

Essential Skills & Experience

Technical

Advanced Excel proficiency (non-negotiable) – including complex formulas, pivot tables, and macros.

Strong data auditing, analysis, and reporting skills.

PowerBI experience (advantageous).

Working knowledge of Microsoft Teams, SharePoint, and Outlook.

Experience

Minimum 2 years’ experience in administrative and/or data support roles.

Demonstrated exposure to reporting and data-driven environments.

Behavioural Competencies

Accuracy & Reliability: Exceptional attention to detail with consistent, dependable delivery.

Proactivity & Ownership: Takes initiative, manages priorities effectively, and meets deadlines.

Adaptability & Resilience: Responds well to change and remains composed under pressure.

Collaboration & Communication: Communicates clearly, builds strong working relationships, and contributes positively to a team.

Emotional Intelligence: Demonstrates empathy, tact, and professionalism in all interactions.

Integrity & Accountability: Acts ethically, takes responsibility for outcomes, and upholds trust.

Preferred Attributes

Highly organised with a structured approach to work.

Comfortable handling repetitive tasks while maintaining high standards.

Enjoys problem-solving and continuous improvement.

Thrives in a dynamic, fast-paced environment.

Admin & Data Support Specialist (Part-Time)