Accounting Manager

Democracy Defenders Action, a 501(c)(4) organization

Remote: 20 hours per week contract OR Full time exempt employee

Organizational Overview

The Democracy Defenders family of organizations (a c3, c4, legally separate PAC, and The Contrarian) is a leader in the fight against authoritarianism, working strategically in the courts and court of public opinion to restore American democracy by: upholding the rule of law, safeguarding free and fair elections, and fighting corruption.

Role Purpose

The Accountant manages and streamlines the financial operations across the Democracy Defenders family of organizations, overseeing and often performing day-to-day accounting functions, ensuring rigorous financial compliance, maintaining robust internal controls, and optimizing our financial tech stack to support our mission effectively.

To best protect, strengthen, and rebuild our democracy, it is critical that DDA’s staff reflects the diversity of backgrounds and experiences represented in the democracy we seek to defend. Applicants of all backgrounds are strongly encouraged to apply.

Responsibilities

20 hours per week Accountant contractor

This is an hourly contractor role

Financial Processes and Reconciliations: Define and own a comprehensive month-end and year-end close process, performing most of the monthly account reconciliations.

Manage and review the account reconciliations and other work done by our part-time contracted bookkeeper

Internal Controls and Systems Management:

Help develop and maintain effective accounting procedures and internal controls

Manage and upgrade processes and systems for expense reimbursement and credit cards (Ramp) and Accounts Payable (Bill.com)

Cash Flow: Actively manage daily cash flow and oversee inter-company cost-sharing structures

Compliance Tracking and Document Control:

Ensure strict compliance with GAAP accrual-based accounting, and other relevant financial regulations

Record and track vendor agreements

Ensure compliance with sales tax requirements with the assistance of an outside consultant

Grant & Donation Management: Record and track restricted donations, including maintaining comprehensive backup documentation and managing grant agreements

Audit & Tax: Take the lead role in preparing for and guiding the organization through the annual financial audit and preparation of the Federal Forms 990 and various state filings.

Additional tasks and special projects as directed

Full time Accountant and Bookkeeper

The accountant role can be expanded to a 40 hour per week exempt full time employee position by performing all bookkeeping responsibilities, which are currently performed by another 20 hour per week contractor.

Qualifications

Minimum bachelor’s degree in accounting or a related field

6-10 years of accounting experience

CPA preferred but not required

Proven accounting experience, with strong proficiency in Excel or Google Sheets and hands-on experience using QuickBooks Online

Proficiency in accrual-based GAAP accounting required

Preference for candidates with nonprofit accounting experience

Preference for demonstrated experience with restricted grant management and tracking restricted funds

Preference for demonstrated experience managing inter-company cost-sharing

Familiarity assessing and leveraging accounting tech tools (ex: Ramp, Bill.com), integrations, and automation workflows

Highly organized, with exceptional attention to detail and the ability to maintain meticulous documentation

Unwavering commitment to defeating election sabotage and denial, fighting autocracy, and building a resilient democracy; Experience (professional, volunteer, or otherwise) advancing democracy, election integrity, and the rule of law

Commitment to diversity and inclusivity and an ability to work with colleagues and stakeholders across diverse cultures, backgrounds, and beliefs

Role and Compensation Details

This is a remote position that may be performed from any state in the U.S. We offer optional access to office space in Washington, DC.

The Accountant sits in our Finance department and reports to the Director of Finance.

This role supports Democracy Defenders Action c4, Democracy Defenders Fund c3, and Democracy Defenders Political Action Committee.

If 20 hour per week hourly contractor, the hourly rate for this position is $75 - $150 per hour, commensurate with experience.

If full-time exempt employee, the salary range for this position is $85,000 - 130,000, commensurate with experience.

For full time employees, DDA provides a comprehensive benefits package including 20+ days of PTO, 12 holidays, health insurance (100% paid for employee and 50% paid for family), 401K with match, tech and home office stipends, coworking space access, and recurring teambuilding opportunities.

If you are unsure about applying, we encourage you to make a case as to why you are a compelling candidate. A human reviews all application materials, and we are eager to hear from candidates who may not meet all of the qualifications, who possess transferable skills, and who have non-traditional work histories.

Democracy Defenders Action is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by law.