We are seeking a highly organized, detail-oriented, and professional Virtual Assistant to support daily operations, client communication, and executive scheduling. This role is ideal for someone who thrives in a fast-paced luxury environment and understands the importance of discretion, organization, and refined communication. Role Overview The Virtual Assistant will provide administrative and client-facing support to the Head Designer and leadership team, ensuring seamless communication, appointment coordination, and timely follow-ups. Key Responsibilities Client Communication â Monitor and respond to all incoming emails in a timely and professional manner â Draft and send client quotes for custom designs and special orders â Follow up with customers regarding custom pieces, approvals, and timelines â Provide updates to clients on jewelry repairs and order status â Maintain a polished, luxury brand tone in all correspondence Calendar & Appointment Coordination â Manage and coordinate the Head Designerâs calendar â Schedule custom consultations (in-store and virtual) â Confirm appointments and send reminders to clients â Ensure all consultation notes and files are properly organized Quoting & Administrative Support â Assist in preparing and organizing custom design quotes â Track outstanding quotes and follow up appropriately â Maintain client records and documentation â Support workflow organization between sales and production Social Media & Brand Support â Assist with social media scheduling and posting â Help draft captions and content ideas â Respond to direct messages and inquiries professionally â Support basic content organization and campaign planning n Ideal Candidate Exceptional written communication skills Highly organized with strong attention to detail Comfortable managing executive calendars Experience in luxury retail, jewelry, or hospitality preferred Professional, discreet, and trustworthy Tech-savvy (Google Workspace, Shopify, social media platforms) Able to work independently and meet deadlines What We Offer Flexible remote work environment Opportunity to work within a growing luxury brand Creative involvement in custom design processes n $500 - $700 a month Part-time : 20 hours per week to start Potential to increase to full-time over time Time Zone: Atlantic Standard Time (AST), MonâFri, 10 AMâ5 PM n Why Join Assist World? 100% REMOTE $50 birthday bonus $200 testimonial bonus $500 entry monthly raffle NO TRACKER. NO PROBLEM Please mention the word WITTY and tag RMjYwNzo1MzAwOjIwZDo3ZDAwOjo= when applying to show you read the job post completely (#RMjYwNzo1MzAwOjIwZDo3ZDAwOjo=). This is a beta feature to avoid spam applicants. Companies can search these words to find applicants that read this and see they're human.