Talent Acquisition Specialist

The Role:

We are seeking a highly organized and detail-oriented Talent Acquisition Specialist to support our growing recruitment function across a multi-site clinical research network. This role will play a critical part in driving an efficient, high-quality hiring process by owning key administrative and coordination activities across both site-level and corporate hiring.

The ideal candidate thrives in a fast-paced environment, enjoys managing multiple priorities, and is passionate about delivering an excellent candidate and hiring manager experience.

Responsibilities:

• Proactively source candidates for high-volume and hard-to-fill roles (e.g., Clinical Research Coordinators, site staff, and corporate positions) using job boards, LinkedIn, and internal databases
• Build and maintain talent pipelines for recurring and evergreen roles
• Partner with Talent Acquisition Partners to support targeted sourcing strategies
• Conduct initial resume reviews and phone screens to assess basic qualifications, interest, and alignment with role requirements
• Ensure candidates meet minimum qualifications before advancing in the process
• Provide clear and timely feedback to recruiters on candidate quality
• Own end-to-end interview scheduling across multiple sites, time zones, and hiring managers
• Coordinate complex interview logistics, including panel interviews and rescheduling as needed
• Ensure a seamless and professional candidate experience throughout the interview process
• Maintain accurate and up-to-date candidate records in the applicant tracking system (Greenhouse)
• Ensure all candidate activity, feedback, and hiring decisions are properly documented
• Support reporting efforts by ensuring data accuracy and completeness
• Assist with job postings and requisition management
• Track candidate progress and follow up with hiring managers to ensure timely feedback
• Support offer process logistics, including reference checks and background check initiation
• Serve as a primary point of contact for candidates throughout the early stages of the hiring process
• Provide timely communication and updates to ensure a positive candidate experience
• Help identify opportunities to improve and streamline the hiring process

Requirements:

• 1–3 years of experience in recruiting coordination, talent acquisition, or a related administrative role
• Strong organizational skills with the ability to manage multiple requisitions and priorities simultaneously
• Exceptional attention to detail and commitment to data accuracy
• Excellent written and verbal communication skills
• Experience with an applicant tracking system (Greenhouse preferred)
• Proficiency in Microsoft Office, particularly Excel
• Ability to work in a fast-paced, high-volume environment
• Experience supporting hiring in clinical research, healthcare, or a multi-site organization preferred
• Experience with marketing campaigns using Salesforce, Hubspot, or sourcing candidates from Indeed or LinkedIn Recruiter highly preferred
• Familiarity with recruitment metrics and reporting preferred

Why Join Us

This is an opportunity to play a key role in scaling a growing clinical research organization while gaining exposure to full-cycle recruiting and talent acquisition strategy. You’ll work closely with experienced Talent Acquisition Partners and have the opportunity to grow your career within a high-impact function.