Job Summary
The Senior Payroll Administrator position is responsible for providing comprehensive support for payroll functions. This position will ensure accurate and compliant processing of payroll while uphold confidentiality and delivering exceptional service. This position supports the accounting department commitment of ensuring critical compliance requirements and reporting on the financial health of Bristol Alliance of Companies (Bristol Industries) but also is a key provider to employees and manager.
Bristol Alliance of Companies (Bristol) is committed to building lasting relationships that reflect our hard work, ingenuity, and dedication to safety. Every employee has an impact on our success, which benefits the Native Culture, land, and people of the Bristol Bay region.
Our values: People, Communities, Reputation, Teamwork, Trust, and Truth.
Essential Functions
- Review weekly and biweekly timesheets in electronic timekeeping system for compliance with Department of Labor laws and company policy, including a. Overtime rules b. Minimum hours worked/PTO needed c. Double-time for Union
- Extract timekeeping files, upload to ERP, and ensure they reconcile.
- Process payroll in ERP for job costing and review: a. Recalculate exempt pay for straight time regular time (SR) b. Double check PTO balances c. Process PTO cash outs and bonuses d. Update multi-rate employee rates e. Calculate and process grossed-up taxable per diem and lodging.
- Extract payroll files from ERP, upload to payroll processing system, and ensure they reconcile.
- Process employee benefit catchups and/or refunds.
- Process payroll in payroll processing system and create pay statements.
- Obtain missing timesheet signatures for employees and approvers.
- Reconcile, update report, and remit weekly 401(k), HAS, and FSA payments.
- Notify AP of employee inactivation events, direct deposit changes, and payroll payments.
- Process job cost reclassifications for timesheet corrections.
- Monitor and reconcile employee PTO/Sick balances and liability. a. Update ERP PTO balances and tier increases.
- Create (upload data to D2Xchange), print, and review weekly certified payroll reports.
- Research discrepancies in pay.
- Reconcile and research tax withholding discrepancies.
- Facilitate state payroll tax setup.
- Review payroll staff work.
- Report monthly heritage and statistical payroll data.
- Compile data for annual financial, 401(k), and union audits.
- Assist with reconciling annual profit-sharing payments.
- Draft and update payroll procedures regularly.
- Maintain and organize data on network drive.
- Maintain confidentiality.
- Other duties as assigned.
Competencies
- Knowledge of Department of Labor laws and payroll tax compliance.
- Skilled in 10-key typing.
- Skilled in Intermediate Excel.
- Skilled in customer service.
- Ability to prioritize, organize, and work well under stress to meet deadlines.
- Ability to task switch frequently while waiting for data completion.
- Ability to work flexible hours as required to meet deadlines.
- Adaptability to constant change.
- Ability to learn new skills and embrace new responsibilities.
- Skilled in communication in-person, via phone, and email.
- Skilled attention to detail.
- Skilled in the Microsoft Office Suite and Adobe products.
- Skilled with a solutions-oriented mindset, with a positive attitude.
Required Education and Experience
- High school diploma or GED.
- Minimum 2 years payroll experience in corporate accounting.
- Valid Driver’s license.
Preferred Education and Experience
- Experience in government contracting, the construction industry, and a multi-company environment.
- Experience in Alaska Native Corporations and knowledge of the Small Business Administration’s 8(a) program.
- Experience processing payroll for union, Davis Bacon, and Service Contract Act (SCA) employees.
- Proficiency in Unanet and UKG Pro software.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
- Position is primarily based in an office environment, with occasional exposure to varying noise levels that may require clear and auditable communication.
- Position may involve working in conditions that require prolonged periods of sitting, frequent use of computers and office equipment and collaboration in shared workspaces.
- Position will involve exposure to standard office equipment factors such as printer toner, paper dust, artificial lighting, and temperature variations due to air conditioning or heating systems.
- Position requires close visual focus for tasks such as operating a computer, reviewing documents and performing detailed analytical work.
Physical Qualifications
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- Mobility: must be able to stoop, kneel, reach, walk, lift, grasp, feel, talk, hear, and perform repetitive motions.
- Hearing: must be able to hear audible safety alarms.
- Visual Acuity: must be adequate to perform the above listed tasks in a safe manner and perform activities such as viewing a computer terminal and extensive reading.
- Lifting: must be able to exert up to 50 pounds of force occasionally and up to 20 pounds of force frequently, and/or a negligible amount of force constantly to lift, carry, push, pull or otherwise move objects, including the human body.
Benefits
Excellent salary and benefits package to include paid time off, paid holidays, comprehensive health plan including medical, dental, vision, life, short-term disability insurance, and 401(k) plan with employer match.
Equal Opportunity Employer Statement
Bristol companies are equal opportunity employers and offer any available positions to all, without regard to race, color, religion, sex, national origin, age, disability, veteran status, parenthood, pregnancy, marital status, or changes in marital status, in accordance with applicable state and federal laws. This applies to recruitment, placement, pay, benefits, training, employment status changes, social and recreational programs, and other conditions and benefits of employment.
Bristol grants employment preference first to BBNC and Choggiung shareholders, their spouses, or descendants, and second to Alaska Native Corporation shareholders in accordance with P.L. 93-638.
Disclaimer
This job description is not intended to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.
This job description is not a contract or employment. It does not promise or guarantee any particular benefit or specific action. All employment with Bristol is “at-will” which means that Bristol or employee can terminate the employment relationship at any time with or without cause.