[Remote] Project Coordinator

Note: The job is a remote job and is open to candidates in USA. UL Research Institutes is a nonprofit organization dedicated to advancing safety science research. The Project Coordinator will coordinate various project activities, communicate with stakeholders, track project progress, and ensure that projects are delivered on time and within budget.

Responsibilities

• Collaborate with project managers to develop and maintain detailed project plans, including scope, objectives, success criteria, tasks, timelines, resources, and risk mitigation strategies
• Facilitate clear and effective communication among project team members, stakeholders, and vendors, ensuring alignment and timely information sharing
• Organize, support, and document regular project status meetings, capturing key discussions, decisions, and action items
• Track and maintain project schedules and timelines, ensuring milestones are met and tasks are completed on schedule
• Monitor project deliverables for quality, accuracy, and compliance with project requirements through regular reviews and quality checks
• Identify, monitor, and escalate risks, issues, or deviations from project plans, proposing solutions or contingency actions as needed
• Coordinate project resources, monitor utilization, and recommend adjustments to support project priorities
• Prepare and maintain comprehensive project documentation, including project plans, status reports, meeting minutes, and stakeholder updates, highlighting progress, challenges, and achievements
• Contribute to continuous improvement efforts by providing feedback on processes, sharing lessons learned, and participating in post‑project evaluations
• Perform other duties as assigned

Skills

• Excellent communication and interpersonal skills
• Proficiency in project management software and tools
• Detail-oriented with strong organizational skills
• Ability to work independently and as a part of a team
• An eagerness to learn, adapt, and take on new challenges as part of a remote team
• Problem-solving and critical-thinking skills
• Bachelor's degree in business administration, project management, or equivalent combination of education and experience
• Experience working with multiple groups of stakeholders at one time

Benefits

• Comprehensive medical, dental, vision, and life insurance plans
• Generous 401k matching structure of up to 5% of eligible pay
• Invest an additional 4% into your retirement saving fund after your first year of continuous employment
• Paid time off, including vacation, holiday, sick, and volunteer days

Company Overview

Company H1B Sponsorship