[Remote] Permit Assistant

Note: The job is a remote job and is open to candidates in USA. Pearce Services is a leading technology-enabled provider of asset management solutions for mission-critical electromechanical infrastructure throughout North America. The Permit Assistant plays a crucial role in maintaining files, record keeping, and assisting the Permit Manager with administrative duties to ensure project success.

Responsibilities

• Complete mail-in order permits
• Work with internal, global, and jurisdictional teams for permit follow ups
• Maintain data accuracy within permitting for the region
• Work with the internal permitting and project teams to fulfill needed permit admin duties required
• Coordinate work with a team of engineers is ISP/CWIP central office and access jobs to review projects for completion, corrections, and preparation for Teco and closure
• May facilitate conference calls or messaging with stakeholders for status on ongoing projects
• Maintain tracker of open projects with status data and other pertinent data
• Coordinate CDFS/FT3 construction projects
• Review projects for OSP/ISP completion and Test and Turn-up
• Assure that construction Final Cups have been reviewed and accepted by customers before submitting for Teco/Verify Actuals/Closure team
• Make current updates to Salesforce (Sitetracker) and WFMT as appropriate
• Coordinate with Engineers to ensure project structure is accurate and funding levels have been approved
• May make AANP submissions to process accounting corrections or to process zero closure of cancelled projects
• Work with databases and systems: NDS, Fireworks, BidMaster, AANP, Cosmo, JDS, Microsoft Office Apps, NBIE, FORTE, FACS, WFMT, Salesforce, Armor
• Demonstrates accuracy and thoroughness, looks for ways to improve and promote quality, and monitors own work to ensure quality
• Meets permitting admin KPI standards
• Monitor Permitting KPIs for the project team to know where to aid the team

Skills

• High School Diploma or GED required
• 1-2 years of office administration experience preferred
• Strong analytical and problem-solving skills required
• Proficient in Microsoft Office applications – Excel, PowerPoint, Word, Vizio
• Must be able to perform and prioritize work with minimal supervision
• Able to effectively handle multiple priorities with strong attention to detail in a fast-paced environment
• Strong interpersonal, organizational, oral, and written communications skills
• Must be able to work alone and with a team
• Ability to travel up to 50% of the time, travel may be required by air or vehicle
• Must have a valid driver's license and an acceptable driving record
• Detail-oriented and able to maintain internal and customer tracking systems
• Experience working with permitting agencies and experience with OSP telecom and/or utility builds preferred
• Preference to a candidate residing on the Eastern Standard Time zone

Benefits

• Health and life insurance
• 401k with employer match
• Paid time off
• Tuition reimbursement
• Professional development courses
• Medical, dental and vision insurance
• Flexible spending accounts
• HSA option
• Paid vacation
• Paid holidays
• Company-matching 401(k) Retirement
• Life Insurance
• Company vehicle
• Phone
• Laptop
• Tablet
• All necessary tools and safety equipment

Company Overview