Note: The job is a remote job and is open to candidates in USA. Wall Street Prep is a company focused on educational training, and they are seeking a Learning Operations Coordinator to support their Learning team. This role involves coordinating seminar staffing, maintaining records, and ensuring communication across various teams to facilitate smooth operations.
Responsibilities
- Own the end-to-end staffing process for all training seminars
- Send staffing requests to instructors and manage availability collection
- Compile and present instructor options to the CLO for review
- Confirm final instructor assignments based on CLO direction
- Serve as the primary point of contact for all instructor staffing communication
- Maintain accurate and up-to-date staffing records across Asana and internal tracking systems
- Track instructor assignments, seminar dates, and compensation details
- Ensure alignment and consistency across all internal systems and documentation
- Communicate finalized staffing decisions to the Program Management team in a timely manner
- Ensure clarity and alignment across stakeholders to minimize back-and-forth
- Proactively flag gaps, changes, or risks related to staffing
- Support the CLO and Learning Advisor on operational priorities and initiatives
- Assist with coordination of seminar preparation and content-related projects
- Take on ad hoc operational tasks to ensure smooth day-to-day team execution
Skills
- Exceptional attention to detail with the ability to manage multiple workflows simultaneously
- Strong organizational and time management skills in a high-volume environment (20+ programs/month)
- Clear and professional written communication, especially over email
- High level of responsiveness, reliability, and follow-through
- Comfort working with systems such as Asana, Google Sheets/Excel, and shared drives
- Ability to manage ambiguity and adapt to changing schedules and priorities
- Proactive mindset with the ability to chase down missing information and close loops independently
- Process-oriented thinker with a focus on improving efficiency and reducing friction
- 1–3 years of experience in operations, coordination, project support, or a similar role
- Experience in a fast-paced, detail-driven environment preferred
- Prior experience supporting logistics, scheduling, or staffing coordination is a plus
Company Overview
Wall Street Prep was established in 2004 by investment bankers to train the financial services industry. It was founded in 2004, and is headquartered in Newton, Massachusetts, USA, with a workforce of 51-200 employees. Its website is https://www.wallstreetprep.com/.