Note: The job is a remote job and is open to candidates in USA. Kennedy Lenart IP LLP is seeking a highly capable Executive Assistant to support a small group of firm partners and senior leaders in a fast-moving, technology-driven patent practice. The role involves providing direct support to leadership, handling administrative tasks, client communications, and operational responsibilities to free up senior team members for high-value work.
Responsibilities
- Provide direct support to firm partners and senior leadership
- Draft and format emails, including client communications and scheduling outreach
- Coordinate meetings, including invention disclosure calls and client discussions
- Assist with preparation of patent figures, flowcharts, and basic visual materials
- Perform light accounting tasks (invoicing support, tracking, and administrative finance tasks)
- Perform basic work record review to ensure completeness and accuracy of administrative and billing information
- Assist with tracking foreign counsel fees and preparing summaries of items ready for payment
- Help manage inboxes, calendars, and general administrative workflows
- Handle general operational tasks (document organization, file management, process support)
- Assist with basic quality checks and first-pass reviews of documents
- Follow established processes and help keep workflows organized and running smoothly
- For Central Texas-based candidates: handle in-person responsibilities, including regularly checking and scanning mail and providing direct executive support (errands, logistics, and coordination)
Skills
- Strong general computer proficiency (documents, spreadsheets, email, basic tools)
- Highly organized with strong attention to detail
- Reliable, responsive, and able to follow through on tasks without close supervision
- Experience in an administrative or executive assistant role
- Familiarity with patent drafting, patent figures, or technical documentation
- Experience with tools such as Microsoft Visio, PowerPoint, or similar diagramming tools
- Basic familiarity with invoicing, billing, or accounting support tasks
- Graphic design or visual formatting experience
Company Overview
KL IP is an intellectual property law firm that specializes in patent portfolio development and enforcement. It was founded in 2013, and is headquartered in Round Rock, Texas, US, with a workforce of 11-50 employees. Its website is https://www.kl-iplaw.com/.