[Remote] Executive Administrator

Note: The job is a remote job and is open to candidates in USA. Mortgage Connect, LP is a national mortgage service provider specializing in assisting mortgage lenders. They are seeking an Executive Administrator to provide high-level administrative and operational support to the Chief Strategy Officer, managing complex schedules, travel, and executive materials with precision.

Responsibilities

• Serve as the primary administrative partner to the Chief Strategy Officer
• Own and manage a complex, dynamic executive calendar across internal and external stakeholders
• Maintain close, ongoing communication with the CSO to anticipate needs and adjust priorities in real time
• Coordinate high‑touch domestic and international travel, including flights, hotels, car services, dining reservations, and detailed itineraries
• Prepare meeting agendas and materials in advance
• Capture meeting notes, document decisions, and track action items with accuracy and follow‑through
• Draft, format, and proofread executive‑level documents and correspondence
• Serve as a professional point of contact for internal and external stakeholders
• Handle sensitive and confidential information with discretion and sound judgment
• Maintain visibility into projects and initiatives in flight to support CSO priorities
• Track tasks, deadlines, dependencies, and progress across teams
• Follow up on action items to ensure timely completion
• Provide clear, concise status updates to support executive decision‑making
• Organize and maintain documentation related to strategic initiatives

Skills

• 5 + Years of executive‑level administrative support experience, ideally supporting C‑suite leadership
• Demonstrated experience managing complex calendars and high‑touch travel
• Advanced Excel and PowerPoint skills with strong attention to detail
• Exceptional written and verbal communication skills
• Proven discretion in handling confidential information
• Strong organizational skills and ability to adapt in a fast‑paced environment
• CRM familiarity preferred; Salesforce experience is a plus
• Microsoft Visio – basic proficiency for diagrams, workflows, or process visuals

Benefits

• Competitive payrates based on skills and experience
• Extensive benefits package: Medical, dental, vision, HSA, mental health programs, Employee Assistance Program, short term disability, voluntary insurance (LTD, auto, home, life, legal, pet, identify theft), employee discounts
• Paid holidays and generous PTO based on tenure
• Paid volunteer time
• Paid Maternity and Parental Leave
• 401K plan and robust continuous learning opportunities
• Access to discounts that help save money in your daily life
• This is a remote role, meaning you have the flexibility to work from home. (Remote work is subject to Mortgage Connect’s remote work policy and business needs.)

Company Overview