Note: The job is a remote job and is open to candidates in USA. AEG Worldwide is a leader in sports and live entertainment, hosting over 160 million guests annually. The Administrative Assistant role supports the Venue Development department with general administrative tasks and contract administration.
Responsibilities
- Responsible for general administrative support activities including preparing documents and presentations, processing incoming and outgoing correspondence, scheduling appointments, contract administration, sending meeting notices, and maintaining electronic and hard files
- Manage and maintain Development team’s respective calendars and make travel arrangements when necessary
- Submit and code expenses for all of Development Team
- Track invoicing and follow up with AEG Presents Finance, check requests and expense reports
- May be responsible for the coding and posting of payables
- Establish and maintain filing systems, contact lists and support Sr. Design & Construction Manager on maintaining all development databases
- Support Development team with any ad hoc projects
- Maybe responsible for preparing payroll for consultants, assisting in month end and processing charge backs and forecasting
- Other duties and special projects as assigned
Skills
- High School Diploma or its equivalency
- 0-2 years of office administration work experience
- Strong written and verbal communication skills
- Ability to work independently and as part of a team
- Proficient in Microsoft Office Suite (Word, Excel, Outlook); and ability to learn required business systems
- Strong interpersonal and organizational skills
- Ability to prioritize and multi-task to meet deadlines
Benefits
- Medical, dental and vision insurance
- Paid holidays
- Vacation and sick time
- Company paid basic life insurance
- Voluntary life insurance
- Parental leave
- 401k Plan (with a current employer match of 3%)
- Flexible spending and health savings account options
- Wellness offerings
Company Overview
AEG is one of the leading sports and entertainment presenters in the world. AEG, a wholly owned subsidiary of the Anschutz Company, owns, It was founded in 1994, and is headquartered in Los Angeles, California, USA, with a workforce of 10001+ employees. Its website is http://www.aegworldwide.com.