[Remote] Accounts Payable Clerk

Note: The job is a remote job and is open to candidates in USA. Distributor Wire & Cable is a fast-growing, innovative, and data-driven company seeking an Accounts Payable Clerk to support the Finance department. The role involves processing a high volume of invoices, ensuring data integrity, and maintaining strong vendor relationships while adhering to company policies and internal controls.

Responsibilities

• Full Cycle Entry: Receive, verify, and process a high volume of invoices, ensuring accurate coding to appropriate General Ledger (GL) accounts
• Three-Way Matching: Match invoices to purchase orders (POs) and receiving documents to ensure internal controls are maintained
• Discrepancy Resolution: Proactively resolve mismatches between invoices, POs, and receiving reports by collaborating with internal departments
• Vendor Stewardship: Reconcile vendor statements monthly, respond to inquiries with professionalism, and maintain an updated, clean vendor master file
• Platform Administration: Act as the primary point of contact for the company credit card platform (e.g., Ramp, Brex, or similar); assist users with troubleshooting and manage user access as directed
• Compliance Guard: Work closely with cardholders to ensure all transactions have proper documentation (receipts) and adhere to company travel and expense policies
• Expense Reports: Process employee expense reports against the travel and expense policy and process reimbursement
• System Syncing: Ensure credit card & expense reimbursement transactions are accurately coded and exported into the accounting system in a timely manner
• Closing Support: Assist the AP Analyst and Accounting Manager with month-end and year-end closing procedures (accruals and cut-offs)
• Audit Readiness: Pull necessary documentation and schedules for annual financial audits
• Tax Documentation: Maintain up-to-date W-9 forms for all vendors and assist in the annual 1099 filing process
• Regulatory Adherence: Ensure all processes comply with company policies, internal controls, and relevant tax regulations
• Perform other job duties as assigned

Skills

• High School diploma required; Associate's degree in Accounting or Finance strongly preferred
• Solid understanding of basic accounting principles (Debits/Credits) and the Chart of Accounts
• Proficiency in Microsoft Excel and experience with ERP systems (e.g. NetSuite, Acumatica, QuickBooks, or Sage)
• Attention to Detail: Proven ability to handle high volume data entry with a near-zero error rate
• Communication: Excellent oral and written communication skills; must be comfortable 'chasing' internal stakeholders for receipts or approvals
• Adaptability: Demonstrated ability to work collaboratively in a fast-paced environment and manage multiple deadlines simultaneously
• Prior experience with Sales Tax or automated AP workflows is preferred

Benefits

• Medical, Dental, Vision Insurance
• Company paid Life
• Voluntary life, short- and long-term disability
• 401k
• Excellent time off options
• Caring family
• The work that you do matters

Company Overview