Recruitment Coordinator

Position Title: Recruitment Coordinator

Position Location: Remote – work virtually from anywhere in the United States

JOB SUMMARY

The Recruitment Coordinator will support full-cycle recruiting for a wide range of Building Automation Systems (BAS) and controls-related technical and project-based roles, including controls engineers, BAS technicians/programmers, commissioning specialists, HVAC controls specialists, field technicians, and electricians.

As a member of the HR Team, the Recruitment Coordinator will partner closely with hiring managers and recruiters to understand role requirements, assist with sourcing and screening candidates, coordinate interviews, and ensure a seamless and professional candidate experience through onboarding.

This is an excellent opportunity for someone with a strong foundation in talent acquisition who is interested in supporting hiring within smart buildings, HVAC controls, and building systems environments.

The Recruitment Coordinator will receive general instructions on routine work and detailed instructions on new assignments. This role will primarily support recruiting processes and coordination efforts, while exercising sound judgment and attention to detail. May work independently on assigned tasks or under guidance on more complex activities.

This person will communicate and operate in line with organizational goals and values, as well as departmental objectives.

ESSENTIAL FUNCTIONS

Recruiting Coordination & Support (80%)

• Support full-cycle recruitment for multiple active job requisitions, including resume review, candidate pre-screening, and interview coordination.
• Coordinate and schedule interviews across multiple stakeholders, including hiring managers, technical teams, and candidates.
• Manage high-volume recruitment communications, ensuring timely follow-up and a strong candidate experience.
• Draft and send offer letters, benefit summaries, and initiate background checks and pre-employment screenings.
• Maintain accurate candidate data in the applicant tracking system (ATS) and internal records.
• Track and collect interviewer feedback, ensuring timely communication with hiring teams.
• Assist in maintaining and organizing job descriptions specific to BAS and controls roles.
• Support candidate sourcing efforts for specialized roles within building automation and controls environments.
• Provide a professional and engaging candidate experience throughout the hiring lifecycle.

Onboarding & Training Support (10%)

• Coordinate and facilitate onboarding processes for new hires, ensuring a smooth transition from candidate to employee.
• Prepare and distribute onboarding materials, including new hire documentation, policies, and system access instructions.
• Partner with HR and hiring managers to schedule onboarding sessions and initial training activities.
• Track onboarding progress and ensure completion of required documentation and compliance requirements.
• Support coordination of training programs related to BAS, controls systems, and company processes.
• Assist in maintaining onboarding and training documentation, ensuring materials are current and aligned with organizational standards.

Human Resources Support (10%)

• Maintain and update recruiting and HR templates.
• Support employee engagement initiatives.
• Assist with documenting and improving HR and recruiting processes, with a focus on efficiency and automation.
• Provide general HR support as needed, including special projects, research, and administrative tasks.

Completion of Assigned Tasks and Deliverables on Time and on Budget

Performs other related duties as assigned.

POSITION REQUIREMENTS (INTERMEDIATE LEVEL FOR ALL THE FOLLOWING UNLESS OTHERWISE NOTED)

• Knowledge of human resource processes and best practices
• Intermediate skills using MS Office Suite (Excel, Word, Outlook, PowerPoint, Teams), along with strong organizational and file management skills
• Experience using HRIS and ATS platforms (Rippling, ADP Workforce Now; Zoho Recruit preferred)
• Skill in completing assignments accurately and with attention to detail
• Ability to leverage technology and automation tools to improve recruiting workflows
• Experience supporting high-volume recruiting for technical or field-based roles
• Organizational skills with the ability to manage multiple priorities simultaneously
• Ability to quickly learn technical terminology related to building automation systems, controls, and HVAC systems
• Ability to leverage AI and emerging technologies to streamline workflows and improve efficiency
• Ability to work successfully in a remote environment through effective communication, self-motivation, and organization
• Ability to maintain confidentiality
• Strong interpersonal skills, including active listening, empathy, and professionalism
• Ability to evaluate candidate qualifications, including both technical and soft skills
• Ability to build and maintain collaborative relationships with internal teams and external candidates
• Strong written and verbal communication skills
• Ability to work under pressure and meet deadlines

PHYSICAL DEMANDS

The following physical demands must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is

• Ability to remain in a stationary position for extended periods while working on a computer.
• Ability to move through offices, job sites, and warehouse environments as needed.
• Ability to occasionally lift or move items up to 25 pounds.
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

TRAVEL / RELOCATION REQUIREMENTS

• Up to 10% as needed
• Effective May 7, 2025, and in accordance with U.S. federal regulations for domestic air travel, a valid REAL ID (or an acceptable alternative, such as a passport) is required for travel associated with this position.
• Travel may involve transportation by car or plane depending on the destination and nature of the business need.
• Travel is defined as physically leaving home on behalf of business activities including but not limited to client sites, meetings with other employees, meetings for business development purposes, running errands on behalf of the business, attending industry conferences, etc.

EDUCATION / EXPERIENCE REQUIREMENTS

• Bachelor’s degree in Human Resources, Business, or a related field

OR

• A recognized HR certification such as PHR, SPHR, SHRM-CP, or SHRM-SCP

OR

• Equivalent professional recruiting experience
• Minimum of 3 years of Recruiting / Human Resource experience

BENEFITS

Smart Tech Contracting offers a very competitive benefits package; highlights include

• Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option)
• Dental and vision plans
• Comprehensive medical, dental and vision benefits extended to spouse / domestic partner and dependent children up to age 26
• 401k with company match and self-directed brokerage account option
• PTO including additional paid time off during the last week of the year
• Company paid life insurance coverage for employees and their eligible dependents
• Short and long-term disability, AD&D coverage
• Professional development opportunities, tuition reimbursement and professional licensing assistance
• Paid parental leave after one year of employment

CO, CA, IL, NY, WA, and Washington DC residents only: In accordance with CO, CA, IL, NY, WA, and Washington DC law, the range provided is STC's reasonable estimate of the base compensation for this role. The actual amount may differ based on non-discriminatory factors such as experience, knowledge, skills, abilities, and location.

Smart Tech Contracting is an EEO/Affirmative Action Employer and participates in the E-Verify program with the Department of Homeland Security. We encourage diversity in our workforce.

Are you ready to challenge yourself and redefine standards in the AEC industry? Apply now and join our award-winning team!

NOTICE TO THIRD PARTY AGENCIES:

Smart Tech Contracting does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to STC in the absence of a signed Service Agreement where STC has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of STC and STC will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.