Project Coordinator - Bilingual

Jonas Software is a leading provider of enterprise management software solutions, and they are seeking a Project Coordinator to provide reliable support to the Project Team. The role involves coordinating project activities, collaborating with stakeholders, and ensuring timely communication of project status while maintaining comprehensive project documentation.

Responsibilities

• Collaborate with Project Managers to prepare comprehensive action plans, outlining resources and timeframes, demonstrating Organizing and Priority Setting skills
• Perform coordination duties including scheduling, risk management, and administrative tasks such as maintaining accurate and up-to-date project documentation
• Utilize excellent time management and influential communication skills to collaborate with clients and internal teams, ensuring delivery of time-sensitive results with an Action Oriented mindset
• Coordinate project management activities, resources, equipment, and information efficiently to support seamless project progress
• Liaise proactively with clients and onsite staff to establish clear project requirements, scope, and objectives, applying strong Problem Solving and Written Communications abilities
• Act as a central point of contact, providing timely and transparent communication of project status to all participants, showing Written Communications and Perseverance
• Support Project Managers in removing obstacles and barriers that may impact project timelines and deliverables
• Use project management tools to monitor working hours, plans, and expenditures, identifying and escalating issues as needed
• Create and maintain comprehensive project documentation, plans, and reports to ensure clarity and accountability
• Conduct quality assurance tests to verify that project standards and requirements are consistently met
• Review quotes and manage the purchase order process, ensuring POs are issued before installation work by the client
• Track and follow up on deficiencies, coordinating with clients and internal teams to ensure timely correction and acceptance by Operations
• Participate in daily and weekly conference calls with clients to monitor schedules and update Project Managers and specialists on project progress
• Update internal office systems regularly with current project status and related information
• Provide additional administrative support and assist fellow team members as needed, demonstrating flexibility and a strong work ethic

Skills

• Degree or Diploma in Project Management, Business Administration, or a related field
• Proficient with Microsoft Office applications and Google Suite
• Excellent verbal and written communication skills
• Detail-oriented with a strong commitment to quality
• Self-motivated, highly driven, and demonstrates an exceptional work ethic
• Strong organization and time management capabilities
• Flexible working hours to meet and exceed project requirements
• Open and adaptable to providing diverse support across the office and teams as needed

Company Overview