Program Coordinator - USU Operations

The Henry M. Jackson Foundation for the Advancement of Military Medicine is a nonprofit organization dedicated to advancing military medicine. The Program Coordinator will provide administrative project oversight for the USU Operations Team, managing budgets, personnel, and event coordination.

Responsibilities

• Prepares meeting agendas, takes meeting minutes, and follows-up on action items with key stakeholders
• Serves as a primary point of contact for the USU Operations team, liaising information between staff and leadership and responding to inquiries that require interpretation beyond standard operating procedures
• Communicates and coordinates with internal staff and external customers
• Plans and executes staff appreciation activities, ensuring all logistics, supplies, and communications are handled efficiently
• Maintains supervisor’s calendar and makes meeting arrangements as necessary
• Provides administrative support under the direction of a supervisor such as hiring, travel, purchasing, and tracking progress
• Administrative duties can include managing multiple HJF sites’ directories, developing and tracking surveys for internal staff and USU leadership, and creating Standard Operating Procedures (SOP) or guidelines for various projects
• Maintains and updates databases and spreadsheets as needed
• Assists with the timely and compliant completion of administrative/security onboarding requirements, including the acquisition of a Common Access Card (CAC) and necessary USU network access
• May include budgetary responsibility to include plan/forecast
• May perform other duties and responsibilities as assigned or directed by the supervisor. This may include attendance of and participation in required training for the role

Skills

• Bachelor's Degree required
• Minimum of 0 - 2 years experience required
• Ability to work independently and exercise sound judgement when solving problems
• Excellent communication skills, with the ability to communicate effectively across multiple levels and groups of people
• Knowledge of organizational objectives, the federal budget process, office automation
• Coordinate many complex systems and programs simultaneously
• Experience with Microsoft Office and Google Suite platforms
• Ability to obtain and maintain a T1/Public Trust background check
• Lifting: Requires lifting materials up to 10 lbs
• Ability to stand or sit at a computer for prolonged periods

Benefits

• Medical, dental, and vision coverage
• Health savings and retirement plans

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