World University Service of Canada (WUSC) is a Canadian global development organization working to catalyze positive education and economic outcomes for young people. They are seeking a Program Assistant to provide administrative support to the Program Development team, assisting in the preparation of project proposals and maintaining program development databases.
Responsibilities
- Maintain WUSC's registrations with donors and other organizations/ stakeholders
- Maintain, update and organize program development databases, files and records
- Assist in scanning for relevant funding opportunities from a variety of donors
- Provide support in the preparation of high quality project proposals, concept papers and expressions of interest to various donors, including formatting, proof-reading and submitting
- Conduct research on relevant projects, issues and partner organizations to support program development initiatives
- Assist with the preparation of contracts for program development consultants
- Assist with the preparation of partnership agreements and their execution/ approvals
- Assist with the development, production and distribution of PD promotional and communications products, and coordinate translation (English/French)
- Monitor and manage the WUSC PD email address and respond to inquiries relevant to PD at WUSC
- Maintain and update the WUSC internal PD website that provides information and tools to support PD at WUSC
- Prepare finance requisitions and manage bill payments
- Administer travel arrangements (including, the processing of visa applications) for staff and others traveling for WUSC program development purposes
- Assist with logistical arrangements for events and conferences
- Organize and coordinate meetings, record and distribute minutes, and support in following up on decisions
- Support in-house/ team meetings and events (logistics, meals, material, room bookings)
- Order office supplies and manage inventory
- Prepare correspondence for mail / courier / shipping
- Other duties as assigned
Skills
- Diploma, Bachelor's degree in a related field (administration, social sciences, marketing, international development, public administration), or equivalent with relevant experience
- Excellent administrative and organizational skills and attention to detail
- Ability to prioritize tasks and handle multiple initiatives simultaneously
- Solid computer skills in word processing, spreadsheet, database management, electronic mail and graphics
- Strong interpersonal skills: able to work well with teams under tight deadlines
- Experience in a similar field (administrative, planning, project coordination), overseas experience an asset
- Experience working in an NGO environment and in donor-funded projects considered an asset
- Experience in preparation of and/or collaboration on project reports and/or proposals
- Well-developed writing skills: clear, concise, persuasive writing style
- Ability to work in French and English, and to support translation of French-English documents
- Demonstrated initiative and ability to work independently
- Curious, enthusiastic and willing to innovate and adapt
- Complete Fluency in both English and French is required
Benefits
- 35-hour workweek, ability to work flexible hours
- Remote-friendly workplace, with free access to our Ottawa office
- 4 weeks annual leave
- Paid sick days (10) and special leave days (5)
- Extensive health and dental coverage for you and your dependents, 100% covered by us
- Group RRSP contributions, from day 1
- $300 reimbursement for home office equipment
- Parental leave top-up
- Being part of a friendly, caring and enthusiastic team!
Company Overview
We envision a world where every young person thrives and belongs. It was founded in 1920, and is headquartered in Ottawa, Ontario, CAN, with a workforce of 201-500 employees. Its website is https://wusc.ca/.