Summary
We are seeking an experienced and detail-oriented People Generalist with a strong payroll focus to lead and support multi-state and international payroll operations, while also contributing to core People functions such as onboarding, payroll, employee changes, benefits enrollment, deductions, and reconciliations, PTO and timekeeping oversight, offboarding, and compliance. The ideal candidate will be highly skilled in Paylocity, experienced in managing global payroll systems, and confident in navigating People functions.
Key Responsibilities
Payroll & Compliance
- Collect employee information, W-4, direct deposit forms, benefit elections, etc.
- Update employee records (address, job title, pay rate changes, status changes).
- Manage timekeeping system, PTO tracking, and timesheet audits.
- Enter approved pay changes.
- Provide approved payroll inputs and supporting documentation.
- Confirm employee-related changes are correct.
- Ensure proper employee tax forms are collected and update employee states upon relocation.
- Provide employee data as needed.
- Assist in benefits enrollment and reconciliations.
- Maintain employee files and HR compliance records.
- Approve employee address updates, review audit of W-2s.
- Process termination paperwork and final pay details.
- Review state laws for offboarding.
HR Support
- Act as a point of contact for employees regarding timecards, benefits, and HR-related questions.
- Help administer and improve benefits programs and open enrollment processes.
- Ensure HR policies and procedures reflect the most up-to-date regulatory and compliance standards.
- Assist with onboarding, offboarding, and employee recordkeeping, ensuring all payroll-related data is processed correctly and in a timely manner.
- Help administer employee leave of absences, ensuring compliance with company policies and applicable regulations (e.g., FMLA, ADA).
Process Improvement & Reporting
- Identify opportunities to improve benefits operations and implement scalable processes.
- Generate regular reports on payroll metrics, compensation trends, and audit outcomes.
- Work cross-functionally to streamline HR and payroll systems and processes.
Required Qualifications and Key Competencies
- Bachelor’s degree in Accounting, Business Administration, or Human Resources.
- 3+ years of experience in payroll, HR, or people operations, with a focus on multi-state and cross-border payroll administration.
- Proficiency in Paylocity, including system configuration, reporting, and payroll.
- Strong understanding of wage and hour laws, payroll deductions, and benefits integration.
- Detail-oriented with strong organizational, analytical, and communication skills.
Preferred Skills
- Experience working with global payroll providers or Employer of Record (EOR) platforms.
- Familiarity with HRIS integrations and systems optimization.
- Knowledge of payroll-related reporting tools and compliance documentation.
- Proficient in Google Workspace (Sheets, Docs, Slides, Forms).
Mathematical Skills
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
Reasoning Ability
Ability to apply common sense understanding to carry out written or oral instructions. Ability to deal with problems involving concrete variables in standardized situations. Ability to solve practical problems via a logical, analytic approach.
Computer Skills
To perform this job successfully, an individual must have knowledge of electronic equipment, intermediate PC skills, knowledge of internet software and proficiency. Familiarity with Google Drive and Google Docs is a must. Computer experience/operation is required. Must have the ability to operate general office equipment.
Other Skills and Abilities
Ability to multitask. Ability to work in a fast-paced environment. Strong time management and organizational skills. Ability to work under dynamic schedule constraints and consistently meet deliverable timelines.
Company Culture & Perks
- Topstep is an engaging working environment that ranges from fully remote to hybrid. We foster a culture of collaboration with cameras on during meetings and a robust Slack environment for communication.
- Seven Company-paid Holidays and generous Family Leave. Paid time off is front-loaded.
- Competitive 401(k) matching, health, dental, and vision insurance are offered for full-time employees.
- Vacations are encouraged with a bonus for taking 5 consecutive days. Employee referrals are bonused.
- Topstep offers a food and groceries budget and contributes towards health and wellness.
New Hire Base Salary Range
- $70,000 - $90,000.
- Bonus: This position is eligible for a performance-based bonus as provided by the plan terms and governing documents.
- The compensation offered will take into account internal compensation structure and may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors.
Equal Opportunity Employer
Topstep is an Equal Opportunity Employer. We are committed to fostering an inclusive environment where all employees and applicants are valued. All qualified candidates will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, or veteran status, in compliance with applicable federal, state, and local laws.
Interested in the role? Apply today with your resume!