OPTIMUS PROPERTY MANAGEMENT, INC. - OFFSHORE MAINTENANCE COORDINATOR (FULL-TIME)

***APPLICANTS MUST SUBMIT THEIR RESUME TO BE CONSIDERED***

Client:         U.S.-Based Property Management Company

Schedule:   Monday - Friday, 8:00 am to 4:30 pm PST with a 30-minute meal break.

                    (11:00 pm to 7:30 am Philippine Standard Time)

Salary:        (Up to 1,400 USD/month (based on experience)

About the Company:

A privately held real estate investment company engaged in the acquisition, development, leasing, and management of multi-family, retail, and commercial real estate. The Multifamily Maintenance Coordinator will manage administrative tasks and coordinate maintenance orders with tenants. The role will involve 50% maintenance coordination and 50% administrative assistance.

Responsibilities:

- Coordinate, prioritize, and assign all maintenance requests and work orders to staff and vendors 

- Ensure timely completion of all work orders; create daily schedules for maintenance employees 

- Coordinate and monitor preventive maintenance schedules for assigned properties 

- Contact contractors and vendors for work performance and bid collection 

- Assist managers with property and tenant work order creation as needed 

- Respond to inquiries from tenants and maintenance technicians regarding work orders 

- Assist in ordering materials and parts for maintenance and repair 

- Monitor security cameras and support setup and use of Magic Viewer 

- Notify management of all maintenance concerns 

- Assist with daily administrative tasks as directed

Requirements:

- Minimum 2 years of experience in commercial or residential property management with a focus on maintenance coordination, including management of in-house maintenance technicians 

- Strong understanding of fundamental maintenance procedures 

- Fully proficient in AppFolio (minimum 1 year); must be able to manage the full work order process — including input, follow-up, and closeout — and clearly demonstrate functional knowledge of the platform 

- Strong verbal and written communication skills with the ability to organize, prioritize, and track work orders 

- Proficient in Microsoft Suite (minimum 1 year) 

Benefits:  

- 40 hours of paid time off after 90 days of continuous employment, annually
- Eligibility to observe Philippine holidays
- Discretionary bonuses for exceptional performance