Operations Coordinator

Columbia University Irving Medical Center is dedicated to transforming health through discovery, care, and education. The Operations Coordinator will support the day-to-day operations and logistics of the Vagelos College of Physicians and Surgeons Office of Development, ensuring operational integrity and managing relationships with vendors and service groups.

Responsibilities

• Ensure overall integrity of office space is maintained, including general functioning of office spaces, organization of all office supplies, and general tidiness of common areas; monitor and maintain adequate office supplies and equipment, conducting regular walkthroughs of spaces; order supplies, unpack boxes, and restock supplies as needed; schedule and coordinate deliveries and repairs; schedule and coordinate other special service requests as needed
• Serve as the liaison between CUIMC Facilities, Telecom, and other related Columbia service groups to process requests and meet the operational needs of staff; manage requests from start to finish to ensure proper completion; confirm appropriate billing of requests and identify corrections as needed
• Manage accounts with various supply and equipment vendors, handling contracts, invoicing, and payments; manage departmental Purchasing Card (P-Card) and Travel Card; reconcile expenses in ARC with appropriate chart string (account) information and backup documentation/information; assist with Finance-related internal tracking processes. Serve as departmental resource for Vendor Management requests
• Receive and sort USPS mail, packages and other deliveries and notify recipients/staff members; accordingly, coordinate inter-departmental mail delivery as needed; receive and welcome guests, escort guests to appropriate areas as needed
• Provide general administrative support to the Associate Vice President, Finance, Operations and Alumni Relations and the Senior Executive Director, including calendar management and meeting scheduling
• Periodically assist with gift processing, and other duties and special projects as assigned

Skills

• Bachelor's degree or equivalent in education and experience required
• Must be highly organized and professional, while possessing strong written and verbal communication skills
• Excellent interpersonal and customer service skills with a poised, mature, and professional nature, able to collaborate with staff at all levels
• Detail oriented with superior organizational skills and the ability to manage and prioritize a variety of projects at once
• Resourceful, proactive and thorough, with a focused, self-starting attitude and the ability to work independently and as a member of the team
• Ability to lift heavy items such as boxes and packages, and unpack and sort items accordingly
• This is a hybrid role
• Cover letter and resume required
• Advanced experience with Microsoft Office software
• Proficiency with PCs, and Windows software
• Experience with Salesforce

Company Overview

Company H1B Sponsorship