Operations Coordinator

The Natural Resources Defense Council (NRDC) is an international nonprofit organization focused on addressing urgent environmental challenges. They are seeking an Operations Coordinator to support the Principal and Institutional Giving Operations team by providing critical administrative support, managing calendars, and coordinating logistics for fundraising efforts.

Responsibilities

• Support management of calendars, expenses, and travel arrangements for the IPG Ops team
• Coordinate closely with the President’s Office and departments across the organization to manage meeting logistics for the IPG Ops team
• Update donor records and files in Salesforce and SharePoint for IPG Ops, and support the IPG Ops team lead coordinator in data entry, integrity, and organization in Salesforce and SharePoint across teams
• Using tools like Asana, collaborate closely with the IPG Ops team lead coordinator to ensure best practices and consistent, efficient project management across teams
• Support PG Team fundraisers as needed with record keeping, data entry, and information gathering for meeting briefs, and provide backup support for scheduling needs
• Assist with drafting and proofing short correspondence, budget reports, and financial material; provide copy editing support to IPG Ops writers as needed
• Document operational best practices and standard operating procedures
• Lead on notetaking for internal team meetings
• Prepare expense reports and process invoices/reimbursements
• Handle general administrative tasks such as filing, mailing, printing, copying, and distributing documents

Skills

• High school diploma required
• Bachelor's or equivalent relevant work experience is strongly preferred
• 1-3 years of experience working in an administrative/coordination role, preferably in the fundraising field
• Strong written, oral, and interpersonal skills
• Proficiency in Microsoft Office suite (especially Word and Excel), Adobe Acrobat, and SharePoint
• Ability to perform work independently with meticulous attention to detail while working at speed and scale
• Strong organizational skills to prioritize and carry out multiple tasks requiring rapid turnaround time, and ability to follow institutional procedures
• Ability to maintain composure under stress and adhere to high standards of confidentiality
• A collaborative, cooperative spirit; ability to be a team player
• Works well in a fast-paced environment
• Ability to travel to NRDC U.S. based offices, approximately 5% annually
• Commitment to NRDC's mission, values, and DEI principles
• Proficiency with Asana or other project management software preferred
• Nonprofit database (CRM) experience, Salesforce preferred

Benefits

• Competitive salaries
• Excellent benefits
• A supportive working environment

Company Overview

Company H1B Sponsorship