At arenaflex, we're dedicated to providing exceptional support to our integrated Adult Detox and Crisis Recovery Unit, a non-medical 14-bed facility that offers 24/7 admission services to individuals in need of assistance with detoxification from alcohol or other substances. As a key member of our team, you'll play a vital role in ensuring the smooth operation of our facility by providing administrative support, data entry services, and back-up assistance during high-volume periods.
**About arenaflex**
arenaflex is a leading provider of innovative solutions for individuals struggling with addiction and mental health issues. Our Adult Detox and Crisis Recovery Unit is a state-of-the-art facility that offers a safe and supportive environment for individuals to receive the care they need. As a part of our team, you'll have the opportunity to make a meaningful difference in the lives of our clients and contribute to the success of our organization.
**Job Summary**
We're seeking an experienced and detail-oriented Administrative Support Specialist to join our team on a part-time basis. As a key member of our administrative team, you'll provide administrative support, data entry services, and back-up assistance during high-volume periods. This is a remote position, and you'll have the flexibility to work from home while still being an integral part of our team.
**Key Responsibilities**
As an Administrative Support Specialist, you'll be responsible for the following key tasks:
* **Data Entry and Reporting**: Use spreadsheets or databases to organize information and produce standard reports; prepare complex disbursement forms, such as check requests, travel forms, cash sheets, and journal entries, for routing and approval; compile and maintain reports and financial statements; greet visitors and maintain safety procedures in secured environments.
* **Accounting and Financial Management**: Set up accounts; reconcile ledgers; gather data for budget preparation; prepare various accounting forms; reconcile daily receipts or accounts receivable/payable; identify discrepancies and make corrections; collect required documents; prepare expense vouchers and/or invoices.
* **Procurement and Supply Chain Management**: Verify requests for goods and services against County contracts and funding sources; order goods or services and follow up on discrepancies; ensure delivery and routing of purchase requests.
* **Training and Development**: Establish, modify, and maintain a system for tracking work progress; train new employees; provide and explain relevant policies and procedures; compose routine correspondence on behalf of management.
* **Scheduling and Coordination**: Schedule and cancel appointments; maintain calendars; schedule rooms for classes, meetings, and conferences; coordinate audio-visual and training equipment; type complex documents of a technical nature; proofread for spelling and grammar; use multiple software applications to prepare information.
* **Payroll Processing**: Verify timesheets; research and provide resolution to payroll discrepancies; complete and verify data entry; distribute paychecks; provide information and answer questions from staff regarding payroll issues; maintain attendance and leave tracking records; act as departmental resource in data management systems and provide training to new users; coordinate Family and Medical Leave according to policies, procedures, and guidelines.
**Requirements**
* High school diploma or equivalent and two years of administrative support experience are required.
* Associate's Degree in Business Administration or related field is preferred.
* Experience can substitute for education, and education can substitute for experience.
**Preferred Qualifications**
* Experience working in a healthcare or social services setting.
* Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
* Experience with data entry and reporting software.
* Strong communication and interpersonal skills.
* Ability to work independently and as part of a team.
* Flexibility to work varying shifts, including evenings and weekends.
**Skills and Competencies**
* Strong organizational and time management skills.
* Ability to prioritize tasks and meet deadlines.
* Excellent communication and interpersonal skills.
* Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
* Experience with data entry and reporting software.
* Ability to work independently and as part of a team.
* Flexibility to work varying shifts, including evenings and weekends.
**Career Growth Opportunities and Learning Benefits**
As an Administrative Support Specialist at arenaflex, you'll have the opportunity to grow and develop your skills in a dynamic and supportive environment. We offer a range of training and development programs to help you achieve your career goals, including:
* On-the-job training and mentorship.
* Opportunities for professional development and advancement.
* Access to industry-leading software and technology.
* Collaborative and supportive team environment.
**Work Environment and Company Culture**
arenaflex is committed to creating a positive and inclusive work environment that supports the well-being and success of our employees. We offer a range of benefits and perks, including:
* Flexible work arrangements, including remote work options.
* Comprehensive health and wellness programs.
* Professional development and training opportunities.
* Collaborative and supportive team environment.
* Recognition and rewards for outstanding performance.
**Compensation, Perks, and Benefits**
arenaflex offers a competitive compensation package, including:
* Hourly rate: $ [insert rate]
* Benefits package, including health, dental, and vision insurance.
* Paid time off and holidays.
* Professional development and training opportunities.
* Collaborative and supportive team environment.
**How to Apply**
If you're a motivated and detail-oriented individual with a passion for administrative support, we encourage you to apply for this exciting opportunity. Please submit your application, including your resume and cover letter, to [insert contact information]. We look forward to hearing from you!
**Equal Employment Opportunity**
arenaflex is an equal employment opportunity employer and welcomes applications from diverse candidates. We are committed to creating a workplace that is inclusive and respectful of all employees, regardless of their background, culture, or identity.