Executive Assistant to the CTXO

Are you a highly organized, proactive professional who thrives at the center of fast-moving, mission-driven work? The PA Education Association is seeking an exceptional Executive Assistant to serve as a strategic operational partner supporting our Talent, Membership, and Volunteer Engagement functions. In this role, you will play a key part in ensuring PAEA’s teams are aligned, supported, and equipped to deliver meaningful impact. The ideal candidate is detail-oriented, tech-savvy, and highly adaptable, with exceptional professionalism, sound judgment, and the ability to manage competing priorities in a fast-paced environment while handling confidential information with the utmost integrity.

As a trusted partner to the Chief Talent and Experience Officer, the Executive Assistant will provide high-level coordination of volunteer governance activities, lead cross-functional project support, and ensure the seamless execution of key initiatives. Acting as a central connector across teams, you will manage scheduling, communications, and logistics while proactively advancing priorities and maintaining momentum across multiple workstreams. This position is critical to enabling organizational effectiveness and delivering high-quality experience for PAEA members, volunteers, and staff. 

Please include your resume and cover letter when applying for this position.

This position may be exposed to sensitive and confidential information daily, this individual is responsible for maintaining the confidentiality that knowledge of such warrants. In this position, employees must respect and protect the privacy, confidentiality, and security of all personal information to which they have access in the performance of their duties for PAEA, in accordance with PAEA’s Privacy Policy and the PAEA Employee Handbook that all employees must sign.

Essential Functions:

• Provide strategic administrative support to the Chief Talent and Experience Officer, including managing a complex calendar, aligning priorities, and optimizing time against key initiatives.
• Support travel logistics, including processing expense reports, reimbursements, and invoices in a timely manner. 
• Oversee correspondence and communications, drafting materials and ensuring timely responses and follow-up.
• Track and manage key initiatives across Member Experience, Volunteer Engagement, and People & Culture, monitoring timelines, milestones, and deliverables.
• Maintain project plans to provide visibility into progress, risks, and dependencies.
• Coordinate internal and external meetings, including scheduling and developing agenda and materials.
• Capture meeting notes, manage action items, and drive accountability for follow-through.
• Support volunteer committee operations including planning, scheduling, logistics, and materials coordination.
• Plan and execute internal and external events as needed, managing timelines, resources, and logistics.
• Maintain organized systems for documentation and records to support project continuity and knowledge sharing.
• Support and coordinate special projects and cross-functional initiatives, ensuring alignment, communication, and timely execution.

Other Duties

The duties and responsibilities listed above are representative of the nature and level of work assigned and are not necessarily all-inclusive. Duties, responsibilities, and activities may change at any time with or without notice.   

Qualifications, Knowledge, Skills, and Abilities:

Required 

• 3–5+ years of experience in executive administration, operations, or project coordination  
• Strong organizational skills   
• Exceptional communication skills (written and verbal)  
• High attention to detail and follow-through  
• Ability to manage multiple priorities and stakeholders  
• Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)  
• Experience with project management tools (e.g., Smartsheet, Asana, Monday.com)  

Preferred: 

• Experience in a nonprofit or association environment  
• Project management certification   

ADA Specifications

• Must be able to perform essential duties satisfactorily with reasonable accommodation.

Travel Requirements

This position requires periodic travel to assigned organizational events, including the annual staff retreat, as well as other externally facing events for which the CTXO may need support.  

Work Environment & Benefits

This position is remote, with no in-office presence required.

PAEA offers a competitive salary and benefits that considers external market compensation and maintains internal equity. The salary range for this position is $78,500 - $87,500 annually. The benefits package includes health, life, and disability insurances; paid time off and holidays; a 403(b) retirement plan with an 8% employer contribution; monthly wellness stipend, professional development funding, tuition assistance, and other benefits. 

Work Authorization or Security Clearance Requirements 

The individual in this position must be authorized to work in the United States. 

Fairness and Accessibility

PAEA is committed to fairness and accessibility in all areas of its business activities, including employment, management, procurement and contracting. As such, it is the policy of PAEA to afford equal opportunity in employment and contracting without regard to race, color, national origin, sex, religious preference, age, sexual orientation, genetic information, gender identity, status as a parent, disability, veteran or any other status protected by applicable US law.