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About Hirevector
Hirevector is a globally recognized leader in oncology research, dedicated to advancing cancer treatment through rigorous clinical trials, cutting‑edge technology, and a collaborative spirit. Our mission is to translate scientific breakthroughs into life‑saving therapies, and we achieve this by empowering a diverse team of clinicians, scientists, data professionals, and support staff. As a hybrid organization that blends onsite laboratory excellence with remote data innovation, Hirevector offers a dynamic environment where every team member contributes directly to patient outcomes and scientific discovery.
Position Overview
We are seeking a meticulous, detail‑oriented Clinical Research Data Entry Specialist to join our GU (Genitourinary) Medical Oncology trial team. In this role, you will serve as the critical bridge between the electronic health record (EHR) system, source documentation, and our research‑specific databases. Your primary responsibility is to accurately transcribe and upload study data, ensuring compliance with Good Clinical Practice (GCP) guidelines, federal regulations, and sponsor requirements. This full‑time hybrid position (onsite + remote) offers a competitive salary range of $37,450 – $48,000 and eligibility for overtime as a non‑exempt role.
Key Responsibilities
Timely & Accurate Data Capture
• Enter research‑specific information from EHR notes, charts, and phone calls into electronic Case Report Forms (eCRFs) or paper CRFs with a focus on precision.
• Retrieve, verify, and resolve discrepancies in source documentation, generating queries when data gaps are identified.
• Upload diagnostic images, pathology reports, and other sponsor‑required documentation to external vendor portals promptly.
• Maintain up‑to‑date study status by completing long‑term follow‑up visits and documenting outcomes as stipulated by protocol.
Collaboration & Communication
• Partner closely with Primary Data Managers to guarantee consistency across the research database, participating in regular data quality reviews.
• Serve as a liaison between principal investigators (PIs), research nurses, and other trial team members, communicating upcoming deadlines, protocol amendments, and meeting schedules.
• Assist the clinical research team—including nurses, lab personnel, and clinic staff—in troubleshooting data‑related issues and ensuring seamless workflow.
Professional Development & Compliance
• Attend department meetings, institutional continuing‑education sessions, and GCP training to stay current on regulations and best practices.
• Maintain a working knowledge of the Code of Federal Regulations (CFR), Institutional Review Board (IRB) requirements, and the end‑to‑end clinical trial lifecycle.
• Demonstrate adherence to safety protocols, equipment usage guidelines, and emergency preparedness drills.
Essential Qualifications
• Education: High school diploma or equivalent; additional coursework or certification in medical terminology, health information management, or related fields is a plus.
• Experience: Minimum six (6) months of professional data entry, verification, or transcription experience within a healthcare or research setting.
• Technical Proficiency: Familiarity with electronic health record (EHR) systems, basic database navigation, and Microsoft Office Suite (especially Excel and Word).
• Communication Skills: Excellent written and verbal abilities; capable of drafting clear, concise correspondence and summarizing complex information for multidisciplinary audiences.
• Regulatory Awareness: Basic understanding of GCP, HIPAA, and other compliance frameworks governing clinical research data.
• Analytical Ability: Strong attention to detail and capacity to systematically gather, assess, and record data with minimal errors.
Preferred Qualifications & Extras
• Prior experience in oncology, specifically GU medical oncology, or exposure to clinical trial environments.
• Certification such as Certified Clinical Data Manager (CCDM) or Certified Clinical Research Coordinator (CCRC).
• Proficiency with eCRF platforms (e.g., Medidata Rave, REDCap, OpenClinica) and sponsor portal interfaces.
• Experience working in a hybrid or remote worksetting, demonstrating self‑motivation and time‑management.
• Fluency in a second language, which can enhance communication with diverse patient populations.
Core Competencies at Hirevector
• Analytical Thinking: Systematically gather relevant information, break problems into manageable comp