Maesa is a next-generation beauty company focused on transforming the industry by incubating and growing innovative brands. They are seeking a highly organized and detail-oriented Project Management Coordinator to support their team of Project Managers across various launch, operational, and supply chain initiatives, ensuring accurate timeline management and smooth cross-functional communication.
Responsibilities
- Assist Project Managers in creating, updating, and maintaining comprehensive project timelines for product launches, instore merchandising, displays, sampling programs, updates to existing items and value creation
- Assist in tracking key project milestones and deliverables, ensuring teams remain aligned and accountable
- Document risks, gaps, and escalating issues to Project Managers as needed
- Support workflow management by preparing meeting agendas, consolidating recaps, monitoring deadlines, and following up on action items
- Help coordinate scope changes, artwork updates, and cross functional inputs to maintain accurate and current timelines
- Assist PMs with the creation of item codes and BOMs, and entering lead times, MOQs, and pricing into spec and purchasing systems
- Collaborate with cross‑functional partners to ensure complete and accurate item records, including pack‑outs, weights, and dimensional data
- Track timely approval of production samples
- Organize project documents, trackers, and shared dashboards to maintain accuracy and visibility across teams
- Gather supplier quotes (directly or through functional partners) to support cost analyses and financial planning
- Assist Project Managers with financial tracking activities, including budget creation & updates and risk documentation
- Assist Project Managers in RFQ creation
- Identify opportunities to streamline workflows and contribute to process improvement initiatives within the PM function
- Support departmental initiatives, PM best‑practice development, and internal process enhancements
- Provide backup support during peak workload periods or when multiple launches overlap
- Foster a collaborative, positive, and solutions‑driven team culture
Skills
- Bachelor's degree required
- 1–3 years of experience in project coordination or project management
- Advanced proficiency in Microsoft Excel
- Exceptional communication skills—clear, concise, and professional in both written and verbal formats
- Highly organized, detail‑oriented, and able to manage multiple priorities simultaneously
- Experience in the cosmetics, beauty, personal care, or CPG industries strongly preferred
- Familiarity with one or more of the following categories is a plus: hair care, skin care, color cosmetics, fragrance, home care
- Experience with Asana or other project management platforms is a plus
Benefits
- Health insurance coverage
- Wellness programs
- Life and disability insurance
- Retirement savings plans
- Generous paid time off
- Hybrid office setup
- Paid leave options
Company Overview
The next gen beauty company, Maesa is transforming the industry by incubating and growing meaningful, innovative brands and making prestige beauty accessible. It was founded in 1997, and is headquartered in New York, New York, USA, with a workforce of 201-500 employees. Its website is http://www.maesa.com/.Company H1B Sponsorship
Maesa has a track record of offering H1B sponsorships, with 5 in 2025, 4 in 2024, 5 in 2023, 2 in 2022, 4 in 2021, 2 in 2020. Please note that this does not guarantee sponsorship for this specific role.